Part-Time Administrative Support Coordinator, Marching Band

San José State University

San Jose (CA)

On-site

USD 27,989 - 65,799

Part time

14 days+

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Job summary

San José State University is seeking an Administrative Support Coordinator II within the School of Music to support the Spartan Marching Band and athletic band programs. This part-time, benefited role coordinates administrative operations, event and travel logistics, student support services, and purchasing activities to enhance the experience for students, faculty, and campus partners.

The successful candidate will manage calendars, communicate with diverse stakeholders, handle purchasing,

Qualifications

Thorough knowledge of standard office procedures and practices, including effective organization, scheduling, and customer service in a busy academic or program office environment.
Ability to independently perform a variety of administrative and clerical tasks, prioritize work, and manage multiple deadlines in support of recurring and time-sensitive marching band activities and events.
Strong written and oral communication skills, including the ability to compose clear correspondence, edit basic documents, and communicate effectively with a diverse population of students, faculty, staff, and external partners.
Proficiency with standard office software and the ability to learn SJSU and CSU systems related to finance, human resources, and student records.

Responsibilities

Serve as the primary administrative contact for the Spartan Marching Band, responding to inquiries from students, faculty, staff, Athletics, and community partners.
Coordinate communications through email, web updates, printed materials, and other communication platforms.
Maintain program calendars, rehearsal schedules, room reservations, and performance logistics.
Coordinate travel arrangements, transportation, meals, equipment needs, and event logistics for home and away performances.
Process purchasing transactions, reimbursements, travel authorizations, and other financial activities in accordance with University and CSU policies.
Maintain student participation records, eligibility documentation, attendance records, and program files.
Support recruitment activities including campus visits, audition events, and outreach programs.
Assist with inventory management for uniforms, instruments, and equipment.
Prepare reports and maintain records to support program planning and assessment.
Perform general office operations and provide administrative support for special projects as assigned.