Part-Time Administrative Specialist – History Dept Support

University of Virginia; Charlottesville (VA); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

On-site role in Charlottesville

Part-time (0.5 FTE)

Job summary

The Corcoran Department of History at the University of Virginia seeks an Administrative Specialist to provide part-time administrative support to a busy department. Working with staff, faculty and students, you will help ensure smooth day-to-day operations.

Based in Charlottesville, this 20-hour per week on-site role supports busy department operations, coordinates meetings and travel, handles mail and records, and assists faculty, staff, and students as needed.

Qualifications

• Education meets the minimum requirement for the role.
• Experience is not required, but ability to learn systems is important.
• Ability to handle confidential information and adapt to a fast-paced environment.

Responsibilities

• Answer calls and process mail; stock supplies; maintain office equipment.
• Place facilities work orders; manage access and keys; zoom requests.
• Prepare correspondence and maintain files, including retention schedules.
• Maintain calendars and department listservs; coordinate reservations.
• Support meetings and events, including travel and catering.
• Assist with onboarding/offboarding and general admin tasks.

Skills

Organizational skills

Multi-tasking

Interpersonal skills

Communication skills

Discretion

Office software

Workday familiarity

Education

High School Graduate or Equivalent

Tools

Workday

Job description

The Corcoran Department of History at the University of Virginia seeks an Administrative Specialist to provide part-time administrative support to a busy department. Working with staff, faculty and students, you will help ensure smooth day-to-day operations.

Based in Charlottesville, this 20-hour per week on-site role supports busy department operations, coordinates meetings and travel, handles mail and records, and assists faculty, staff, and students as needed.