Part-Time Administrative Specialist — Campus Operations

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Benefits

Job summary

The Corcoran Department of History at the University of Virginia seeks applications for an Administrative Specialist to provide part-time administrative support to a busy department. Working collaboratively with department staff, faculty, and students, this position helps ensure effective and well-coordinated day-to-day departmental operations.

The successful candidate will be an organized, adaptable, and service-oriented professional who is skilled at multi-tasking and building strong working

Qualifications

• Strong organizational and multi-tasking abilities
• Excellent interpersonal and written/verbal communication
• Ability to build relationships with faculty, staff, students
• Discretion with confidential matters and detail-oriented
• Willingness to learn university-specific systems (e.g., Workday)

Responsibilities

• Answer phone calls, process mail, stock supplies, and maintain office equipment
• Coordinate building access, keys, and facilities maintenance requests
• Prepare correspondence and maintain files and records
• Moderate department listservs, calendars, and reservations
• Support meetings, events, travel, catering, and logistics
• Assist with onboarding/offboarding of students and faculty
• Possible support for department chair/committees as needed
• Provide general administrative support to faculty as needed
• Additional duties may be assigned based on departmental needs

Skills

Organizational skills

Multi-tasking

Interpersonal skills

Written and verbal communication

Relationship building

Adaptability

Discretion

Willingness to learn Workday

Education

High School Diploma or Equivalent

Tools

Workday

Job description

The Corcoran Department of History at the University of Virginia seeks applications for an Administrative Specialist to provide part-time administrative support to a busy department. Working collaboratively with department staff, faculty, and students, this position helps ensure effective and well-coordinated day-to-day departmental operations.

The successful candidate will be an organized, adaptable, and service-oriented professional who is skilled at multi-tasking and building strong working