Administrative Specialist, Department of History

Commonwealth of VA Careers; Charlottesville (VA); Sur place; USD 28 000 - 30 000; Temps partiel

Résumé du poste

The Corcoran Department of History at the University of Virginia seeks applications for an Administrative Specialist to provide part‑time administrative support to a busy department. Working collaboratively with department staff, faculty, and students, this position helps ensure effective and well‑coordinated day‑to‑day departmental operations.

The successful candidate will be an organized, adaptable, and service‑oriented professional who is skilled at multi‑tasking and building strong working

Qualifications

• High School Diploma or Equivalent required.
• No experience required.
• Ability to multi-task in a fast-paced environment and maintain confidentiality.

Responsabilités

• Answer calls, process mail, order supplies, maintain printers and equipment.
• Coordinate facilities maintenance, access, and keys.
• Prepare correspondence and maintain files and records with retention in mind.
• Manage department calendars, listservs, and room reservations; support meetings and events.

Connaissances

Organizational skills

Multi-tasking

Interpersonal skills

Written communication

Verbal communication

Formation

High School Diploma or Equivalent

Outils

Office software

Workday

Description du poste

The Corcoran Department of History at the University of Virginia seeks applications for an Administrative Specialist to provide part‑time administrative support to a busy department. Working collaboratively with department staff, faculty, and students, this position helps ensure effective and well‑coordinated day‑to‑day departmental operations.

The successful candidate will be an organized, adaptable, and service‑oriented professional who is skilled at multi‑tasking and building strong working relationships with faculty, staff, and students.

Responsibilities

• Answer phone calls; process incoming and outgoing mail; order and stock supplies; maintain office printers, copiers and equipment; keep tidy departmental common areas
• Place facilities maintenance work orders; Zoom phone requests; coordinates building access and keys
• Prepare correspondence; maintain files and records, including record retention and destruction
• Maintain and moderate department listservs; maintain department calendars and approve reservations; coordinate office hours listings
• Support meetings and events, including travel, catering and logistics
• Assist with student and faculty onboarding and offboarding tasks
• May occasionally support department chair and department committees
• May occasionally support department marketing and communications (website updates, flyers, etc.)
• Provide general administrative support to faculty as needed
• Additional duties may be assigned based on departmental needs.

Minimum Qualifications

Education: High School Graduate or Equivalent.

Experience: No experience required.

The successful candidate will bring

• Strong organizational skills and the ability to multi‑task effectively across multiple areas and competing deadlines
• Comfort operating in a dynamic, fast‑paced environment with shifting priorities
• Excellent interpersonal skills and the ability to build and maintain strong working relationships with faculty, staff, students, and university partners
• Sound judgment, discretion, and attention to detail, particularly in handling confidential matters
• Strong written and verbal communication skills
• Proficiency with standard office software; willingness to learn university‑specific systems (e.g., Workday)

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range:

$20.00 - $22.00 per hour.

Position Type & Work Location

• This is a non‑exempt‑level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and must be performed fully on‑site.

This is a part‑time role at 20 hours (0.5 FTE) per week.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

The position will remain open until filled.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

Reference checks will be completed by UVA’s third‑party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.