Part-Time Administrative Specialist: Client Support & Scheduling

Pinion; North Platte (NE); On-site; USD 21,000 - 30,000; Part time

Job summary

Pinion is seeking a Part Time Administrative Specialist to join our team in Nebraska. This role is 20-30 hours per week and focuses on supporting client services, front desk reception, and general administrative workflows with discretion and accuracy.

The ideal candidate is highly organized, tech-savvy, and customer-focused, capable of multi-tasking under tight deadlines while maintaining confidentiality and professional communication with clients and staff.

Qualifications

• Comfortable with new technology and proficient in Windows, Adobe, and Office; quick to learn new software.
• Strong time management, prioritization and adaptability.
• Excellent verbal communication and organizational skills.
• Attention to detail and accuracy in tasks.
• Ability to multi-task and work under deadlines.
• Collaborative and professional with varied leadership styles.
• Maintain confidentiality.

Responsibilities

• Draft letters, run reports, communicate with clients, and scan documents for filing or processing.
• Monitor reports and follow up with clients to ensure returns are filed on time.
• Assist with front desk reception.
• Provide administrative support by scanning/autoflow tasks and maintaining break room stock and organized files.
• Prepare and meter postal mail.
• Schedule and organize office meetings, including catering and setup/cleanup.
• Support finalizing professional documents delivered to clients.
• Perform other administrative tasks as needed.

Skills

Time management

Communication

Organization

Attention to detail

Multitasking

Confidentiality

Learning new tech

Education

None

Tools

MS Windows

Adobe

Office suite

Job description

Pinion is seeking a Part Time Administrative Specialist to join our team in Nebraska. This role is 20-30 hours per week and focuses on supporting client services, front desk reception, and general administrative workflows with discretion and accuracy.

The ideal candidate is highly organized, tech-savvy, and customer-focused, capable of multi-tasking under tight deadlines while maintaining confidentiality and professional communication with clients and staff.