Part-Time Administrative Specialist — Academic Affairs

Carroll Community College; Westminster (MD); On-site; USD 20,000 - 28,000; Part time

Job summary

Carroll Community College in Westminster, MD is seeking a part-time administrative assistant to support Academic Affairs. This role handles data entry, filing, and customer service for students, faculty, and staff, reporting to the Division Chair.

Responsibilities include maintaining confidential records, updating systems, assisting with onboarding, coordinating testing materials, and supporting division projects. The position is non-exempt and paid on the college hourly rates scale.

Qualifications

• HS Diploma or equivalent.
• Experience with Microsoft Excel and Word in a Windows environment.
• Excellent organizational skills and the ability to multi-task to successfully balance multiple competing priorities a must.
• Ability to learn new technology.
• Proficiency with office equipment including copy machines, multi-line phone systems.
• Attention to detail with data entry and filing systems.
• Excellent customer service skills, friendly demeanor, and understanding and acceptance of people from various backgrounds.
• Excellent written and oral communication skills.
• Must be positive, cooperative, and supportive.

Responsibilities

• Collect, organize, file, and coordinate completion of confidential documents and records while safeguarding sensitive information; request, collect, and track supporting information as needed.
• Enter and update confidential student, faculty, and operational information in multiple systems. Create student records, confirm student eligibility requirements and permissions needed to support registration.
• Provide customer service to students, faculty, staff, and visitors by responding to telephone, email, and in-person inquiries; explain established policies and procedures; provide direction; route matters to appropriate personnel; and monitor office traffic and shared email inboxes.
• Provide general office support by preparing, copying, faxing, and distributing correspondence, documents, mail, and materials; creating spreadsheets, mail merges, and flyers; and submitting IT tickets for website updates.
• Support the purchase and management of office and instructional supply inventories, order supplies, coordinate routine equipment maintenance, and maintain related administrative records.
• Support adjunct faculty onboarding.
• Coordinate testing materials between faculty and the Testing Center.
• Gather information and assist with planning, organizing, and supporting projects, meetings, events, and other division initiatives.
• Perform other duties as assigned to support efficient, timely, and organized division operations.

Skills

MS Excel

MS Word

Data entry

Customer service

Organizational skills

Windows OS

Multi-tasking

Education

HS Diploma or equivalent

Associate Degree

Tools

MS Office

Windows

Job description

Carroll Community College in Westminster, MD is seeking a part-time administrative assistant to support Academic Affairs. This role handles data entry, filing, and customer service for students, faculty, and staff, reporting to the Division Chair.

Responsibilities include maintaining confidential records, updating systems, assisting with onboarding, coordinating testing materials, and supporting division projects. The position is non-exempt and paid on the college hourly rates scale.