Part Time Administrative Office Associate (Senior Center)

City-of-Martinsville; Martinsville (VA); On-site; USD 15,000 - 21,000; Part time

Job summary

City of Martinsville seeks a Part Time Administrative Office Associate for the Public Works/Senior Center. The role reports to the Transportation Coordinator and/or Director of Public Works, with a weekly rate of $13.24 per hour for 25–30 hours. The Senior Center operates 7:30 a.m.

to 3:30 p.m., and employee start time is 7:30 a.m. on three to four days per week. The position involves clerical duties, driver dispatching, records maintenance, and data entry while utilizing Outlook, Word, and

Qualifications

• High School Diploma (or the equivalent) required.
• Valid Virginia driver’s license required.
• Ability to establish and maintain effective working relationships with staff and the public.
• Proficient with office equipment and software (PCs, printer, scanner; Outlook/Word/Excel).
• Strong verbal communication and courteous public interaction.

Responsibilities

• Clerical and driver-dispatching duties under supervision.
• Communicate with drivers by phone and radio.
• Maintain records and confidential personnel information.
• Data entry and use of Microsoft Office applications.
• Exercise initiative and maintain confidentiality in delegated tasks.

Skills

Customer service

Office equipment

Verbal communication

Public relations

Education

High School Diploma

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Job Title: Part Time Administrative Office Associate
Department: Public Works/Senior Center
Reports To: Transportation Coordinator and/or Director of Public Works
Rate of Pay: $13.24 Hourly (25-30 hours per week)
Schedule: The Senior Center’s hours of operation are 7:30 a.m. to 3:30 p.m. The employee must be available to report promptly at 7:30 a.m. three to four days per week.

Nature of Work

This is a part-time position involving clerical and driver-dispatching duties performed under the supervision of the Transportation Coordinator/Director of Public Works. Work is performed under the direction of the Transportation Coordinator, who provides instructions regarding new assignments, policies, and procedures, as well as advice and assistance as needed. The position involves performing general administrative and secretarial tasks, multitasking, and providing support for transportation operations, including but not limited to:

• Communicating with drivers by telephone and hand-held radio
• Maintaining records, filing documents, and retrieving confidential personnel information
• Utilizing computer systems and software, including Microsoft Office applications such as Outlook, Word, and Excel
• Performing data entry and maintaining accurate and organized records
• Work requires the exercise of initiative, independent judgement, discretion & confidentiality in handling delegated details

Examples of Work

• Assisting/advisingSenior Services drivers and preparingdaily trip schedules in the absence of the Transportation Coordinator
• Responsible for reporting any type of accidents and/or incidents concerning the Senior Services program in the absence of the Transportation Coordinator
• Perform light housekeeping duties, including maintaining a clean and orderly work area, removing trash, and assisting with cleanup following Senior Center activities

Minimum Qualifications of Work

• High School Diploma (or the equivalent)
• Valid Virginia driver's license
• Ability to establish andmaintain effective working relationships with other employees, public, and Senior Center clients. Must deal with public relations problems courteously and tactfully
• Ability to effectively use & operate various items of office related equipment, such as but not limited to computer, calculator, scanner, copier, andfax machine
• Ability to verbally communicate in an effective manner with the public and employees using the telephone, two-way radio, and through personal contact
• Ability to understand and follow City purchasing and personnel policies and procedures

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, maneuver stairs, use hands to finger, handle, or feel objects, tools, or controls, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Disclaimer

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Background Check Requirement

Completion of a background check is required as a condition of employment.

Equal Opportunity Employer

The City of Martinsville is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Drug-Free Workplace

The City of Martinsville is a Drug-Free Workplace. Post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when the criteria outlined in City policy are met.

E-Verify

The City of Martinsville participates in the Federal E-Verify Program.

Work Authorization

The City of Martinsville is currently unable to provide visa sponsorship. Applicants must be authorized to work in the United States without sponsorship now or in the future.

Recruiting Agencies

The City of Martinsville does not accept unsolicited resumes from staffing agencies, search firms, or independent recruiters. Resumes submitted without a signed recruiting agreement for a specific position will become the property of the City, and no placement fee will be paid.

Department: Public Works
This is a non-management position
This is a part time position