Part-Time Administrative Coordinator: AI-Enhanced Ops & Client Support

Axios Professional Recruitment; Grand Rapids (MI); On-site; USD 20,664,000 - 30,307,000; Part time

Job summary

Ambient Recruiting is partnering with a financial services firm in Grand Rapids, MI to identify a Part-Time Administrative Coordinator who thrives on organization and enjoys variety in daily tasks. The role involves updating workflows, templates, SOPs, and client engagements while leveraging AI and automation to streamline administrative processes.

The ideal candidate is dependable, collaborative, and comfortable adapting to changing priorities and technology.

Qualifications

• Strong organizational skills and attention to detail are required.
• Dependable, collaborative, and team-oriented with a can-do attitude.
• Willingness to learn new systems and technology.
• Comfortable using AI tools and automation in a professional setting.
• Experience in a professional services, accounting, or financial services environment is a plus.

Responsibilities

• Maintain and update workflows, templates, and records within firm systems.
• Standardize templates and SOPs for consistency across the organization.
• Organize password and credential management systems and assist with security practices.
• Assist with client renewals, onboarding, and engagement logistics.
• Coordinate onboarding for new employees and interns; maintain physical files.
• Support general administrative tasks to keep the office organized and presentable.

Skills

Organizational

Attention to detail

Teamwork

Adaptability

Tech-savviness

Tools

Practice management software

CRM

Workflow management

Job description

Ambient Recruiting is partnering with a financial services firm in Grand Rapids, MI to identify a Part-Time Administrative Coordinator who thrives on organization and enjoys variety in daily tasks. The role involves updating workflows, templates, SOPs, and client engagements while leveraging AI and automation to streamline administrative processes.

The ideal candidate is dependable, collaborative, and comfortable adapting to changing priorities and technology.