AI-Driven Administrative & Project Coordinator (Flexible Hours)

Phoenix Alternatives, Inc.

Northern (KY)

Hybrid

USD 28,000 - 33,000

Full time

14 days+

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Benefits offered by this job

403(b)

Paid time off

Health savings account

Dental insurance

Life insurance

Disability insurance

Paid holidays

Job summary

Phoenix Alternatives, Inc. is hiring an Administrative & Project Coordinator to support the President and fundraising/communications functions in a flexible, on-site role in Saint Paul/White Bear Lake, MN.

The candidate will handle scheduling, reporting, and AI-powered productivity improvements, with opportunities to lead small to medium projects and collaborate across departments. Ideal candidates are organized, tech-friendly, and comfortable using AI tools to streamline workflows, draft

Qualifications

Previous administrative, office support, coordinator, or project management experience required.
Self-motivated, flexible, and comfortable managing multiple priorities.
Demonstrated comfort using AI tools and technology to improve work quality and efficiency.

Responsibilities

Provide administrative and project support to the President, including scheduling and documentation.
Assist fundraising campaigns and communications projects, including mailings and emails.
Coordinate photography and video at program locations for marketing materials.
Monitor social media trends and identify content opportunities for outreach.
Assist with donor data entry and maintaining donor and campaign records.
Lead or coordinate projects such as data collection, file organization, events support, and research.