Manufacturing Office Coordinator

Cardinal Staffing Services; Grand Ledge (MI); On-site; USD 57,308,000 - 63,094,000; Full time

Benefits offered by this job

Competitive weekly pay

Medical, dental, vision & prescription

Health & wellness programs

Sick time, PTO & retirement savings

Recruiter support

Job summary

Cardinal Staffing Services in Grand Ledge, MI seeks a Manufacturing Office Coordinator to support daily office operations, coordinate customer orders, and assist with accounts payable and accounts receivable in a fast-paced manufacturing setting.

The role requires strong organizational skills, effective communication, and the ability to multitask across administrative, sales support, and financial tasks in a busy office environment.

Qualifications

• 2+ years of administrative, office coordination, or customer service experience.
• High school diploma required; associate or bachelor’s degree preferred.
• Experience with Accounts Payable/Accounts Receivable is a plus.
• EDI experience is preferred but not required.

Responsibilities

• Provide administrative support for daily office operations.
• Manage document handling, filing, data entry, and general office duties.
• Answer calls, emails, and inquiries professionally and promptly.
• Maintain customer orders and schedules in the ERP system using EDI and POs.
• Coordinate delivery dates with scheduling and materials teams.
• Maintain records of customer interactions and sales activities.
• Assist with accounts payable and accounts receivable tasks.

Skills

Administrative experience

Customer service

Communication skills

Multitasking

Interpersonal skills

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

EDI

ERP system

Job description

Manufacturing Office Coordinator

We put great people and great companies together.

Location: Grand Ledge, MI | Schedule: [Schedule] | Pay Rate: $20.00–$22.00/hour

Employment Type: Full-Time, Temp-to-Hire

About the Role

Cardinal Staffing is seeking a dependable, highly organized, and detail-oriented Manufacturing Office Coordinator for a reputable manufacturing employer in Grand Ledge, MI. This is a fast-paced administrative and customer service position supporting daily office operations, sales, materials, accounting, and customer needs.

The ideal candidate will be comfortable managing multiple priorities while providing professional customer service, maintaining accurate records, coordinating customer orders, and supporting accounts payable and accounts receivable functions.

Key Responsibilities

• Provide administrative support to ensure smooth and efficient daily office operations.
• Perform document management, filing, recordkeeping, data entry, and general office duties.
• Answer incoming customer calls, emails, and inquiries professionally and promptly.
• Maintain customer orders and schedules within the ERP system using EDI, purchase orders, and releases.
• Work with scheduling and materials teams to communicate delivery dates to customers.
• Maintain accurate records of customer interactions and sales activities.
• Support sales-related administrative tasks and customer follow-up.
• Assist with Accounts Payable duties, including invoices, payments, and vendor accounts.
• Assist with Accounts Receivable duties, including generating invoices, tracking payments, and following up on outstanding balances.
• Maintain accurate financial records and assist with reconciliations.
• Assist with reports, presentations, meetings, and internal communications.
• Provide cross-departmental administrative support as needed.

Job Requirements

• High school diploma required; associate or bachelor’s degree preferred.
• 2+ years of administrative, office coordination, or customer service experience.
• Previous Accounts Payable/Accounts Receivable experience preferred.
• Previous sales support experience.
• EDI experience preferred but not required.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and effectively prioritize responsibilities.
• Professional, positive, and team-oriented attitude.

Why Work with Us?

• Competitive weekly pay.
• Medical, dental, vision & prescription benefits.
• Health & wellness programs, including EAP.
• Sick time, PTO & retirement savings where applicable.
• Dedicated recruiter support and employee advocacy.

Notice Regarding the Use of Artificial Intelligence in Employment Decisions

In accordance with state mandates, we are providing this notice to inform all applicants and employees that artificial intelligence (AI) tools may be used at various stages of our employment processes. This may include recruitment, screening, hiring, promotion, or other employment-related evaluations.

AI tools may assist in reviewing application materials, assessing qualifications, or supporting decision-making. These tools do not replace human judgment; rather, they are used to support consistent and efficient evaluation.

Our commitment to speed-to-hire means we work efficiently to get you placed in the right role, fast. If you're ready to take control of your career, explore exciting opportunities, and gain experience that lasts, then Surestaff is the place for you. Let’s get started today!

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