Part-Time Administrative & Client-Care Specialist

nsmg; Hayward (CA); On-site; USD 25,000 - 28,000; Part time

Job summary

NorthStar Memorial Group is seeking a Part-Time Clerical & Admin Specialist in Hayward, CA. The role focuses on supporting administrative operations across the client-family lifecycle, from initial meetings to final arrangements.

Key duties include maintaining master files in HMIS, handling a high-volume phone system, ensuring invoices are coded for accounts payable, and assisting with leadership material orders such as brochures and name badges.

Qualifications

• High School Diploma or equivalent required.
• 1+ years of administrative support experience.
• Proficient with Windows and MS Office suite (Word, Excel).
• Familiarity with HMIS or similar database systems preferred.

Responsibilities

• Maintain master files including creating, copying, merging and scanning into HMIS.
• Operate a telephone system handling a high call volume.
• Ensure invoices are accurate and coded before forwarding to AP.
• Assist with preparing and ordering materials for leadership (brochures, business cards, badges, etc.).

Skills

Professional communication

Organizational skills

Team player

Adaptable to new software

Education

High School Diploma or equivalent

Tools

Windows

MS Word

MS Excel

HMIS

Word processing

Spreadsheets

Database software

Presentation software

Job description

NorthStar Memorial Group is seeking a Part-Time Clerical & Admin Specialist in Hayward, CA. The role focuses on supporting administrative operations across the client-family lifecycle, from initial meetings to final arrangements.

Key duties include maintaining master files in HMIS, handling a high-volume phone system, ensuring invoices are coded for accounts payable, and assisting with leadership material orders such as brochures and name badges.