Part-Time Administrative Assistant - WIC Clinic Support

Waukesha County; United States; On-site; USD 29,000 - 38,000; Part time

Job summary

Waukesha County’s Health & Human Services department is seeking an LTE Administrative Assistant to support client enrollment, data entry and program coordination in a busy clinic. This unbenefited, approx.

24-hour/week position may require Tuesday evenings until 6 PM and occasional travel to an off-site location in Oconomowoc. Responsibilities include handling a multi-line phone system, prescreening for eligibility, maintaining WIC databases, scheduling appointments, and ensuring accurate

Qualifications

• High School Diploma or GED required.
• Experience in a busy clinic environment preferred.
• Position involves client enrollment, data entry, and program support.

Responsibilities

• Maintain quality customer service in a busy clinic environment.
• Respond to incoming calls and manage a multi-line phone system.
• Prescreen clients for program eligibility.
• Establish clients in the WIC database who are new to the program.
• Schedule clients for correct appointments per program regulations.
• Verify documentation and enter data for WIC enrollments.
• Review paper and electronic records for accuracy.
• File and pull charts to meet clinic needs.
• Ensure accuracy of WIC benefits issued to families.

Skills

Customer service

Data entry

Phone system

Prescreening

Documentation accuracy

Education

High School Diploma or GED

Tools

WIC database

Job description

Waukesha County’s Health & Human Services department is seeking an LTE Administrative Assistant to support client enrollment, data entry and program coordination in a busy clinic. This unbenefited, approx.

24-hour/week position may require Tuesday evenings until 6 PM and occasional travel to an off-site location in Oconomowoc. Responsibilities include handling a multi-line phone system, prescreening for eligibility, maintaining WIC databases, scheduling appointments, and ensuring accurate