Part-Time Administrative Assistant-TRIO Student Support Services

Bunker Hill Community College; Boston (MA); On-site; USD 39,000 - 44,000; Part time

Job summary

Bunker Hill Community College is seeking a Part-Time Non-Benefited Administrative Assistant for the TRIO Student Support Services Department to assist with administrative tasks and office operations.

The role supports payment processing, records management, scheduling, and liaison duties across students, faculty and staff. Knowledge of TRIO or college access programs and FERPA is preferred; grant-funded position with a $28.00/hour rate.

Qualifications

• Office experience with keyboarding, word processing, and database skills.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat.
• Knowledge of office practices, including timely processing of payments.
• Excellent organizational, interpersonal and communication skills.
• Ability to interact confidentially and effectively with a diverse population.
• Strong problem-solving, prioritization and multitasking abilities.

Responsibilities

• Assists with payment requests, travel paperwork and credit card reconciliations.
• Performs administrative duties such as filing, scanning, and maintaining student records.
• Acts as office liaison with students, faculty and staff.
• Manages and updates databases; verifies documentation for grant reporting.
• Maintains office supplies for office and staff.
• Provides information via telephone, email, mail, chat and social media.

Skills

Office experience

Keyboarding

Interpersonal skills

Multitasking

Communication skills

Education

AS/AA degree progress toward degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat

Job description

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Part-Time Administrative Assistant-TRIO Student Support Services

The TRIO Student Support Services Department is looking to hire a Part-Time Non-Benefited Administrative Assistant to assist with the following tasks.

Responsibilities:

• Assists with payment requests, travel paperwork, credit card reconciliations.
• Carries out administrative duties such as filing, scanning, student record keeping, maintain calendars and/or classified documentation for federal government.
• Acts an office liaison with students, faculty and staff
• Manages and updates databases, verify documentation, adherence to reporting requirements for grant reporting
• Maintains office supplies for office and staff
• Provides, in a professional manner, information by answering questions, requests, posts via telephone, email, mail, chat, and social media
• Assists the Director with administrative duties as assigned.

Requirements:

• Office experience with strong keyboarding, word processing, and database skills, with a knowledge of Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat.
• Knowledge of office practices and procedures, including the timely processing of payments.
• Excellent organizational, interpersonal and communication skills, including a proven ability to interact in a confidential and effective manner.
• Strong ability to solve problems, prioritize and multitask office projects and meet deadlines.
• Ability to work effectively with a diverse population and contribute to a culture of respect, honor, inclusion and belonging for all staff, students, and visitors.

Preferred Requirement:

• Knowledge TRIO or college access programs for first generation students.
• Knowledge of FERPA regulations
• Microsoft Office Suite knowledge and or AS/AA Degree or progress toward a degree preferred.

Additional Information:

Salary: $28.00 per hour (hours vary, academic year) P/T non-benefited, this is a grant funded program.

• Applicants who do not meet the qualifications as noted above area encouraged to put in writing precisely how their background and experience has prepared them with equivalent combination of education, training and experience required for the responsibilities of this position.
• Please note that as a condition of employment, the final candidate will undergo Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background screenings in accordance with state regulations. The results of these screening may impact the hiring decision.