Part-Time Administrative Assistant-TRIO Student Support Services

Bunker Hill Community College; United States; On-site; USD 23,000 - 39,000; Part time

Job summary

Bunker Hill Community College is seeking a Part Time Non Benefited Administrative Assistant to support the TRIO Student Support Services Department with a range of administrative tasks. The role involves processing payments, travel paperwork, filing, calendar maintenance and serving as the office liaison for students, faculty and staff.

Responsibilities include maintaining databases, ensuring grant reporting requirements are met, managing office supplies, and handling inquiries via phone, email,

Qualifications

• Office experience with strong keyboarding, word processing and database skills.
• Knowledge of Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat.
• Excellent organizational, interpersonal and communication skills with discretion.

Responsibilities

• Assist with payment requests, travel paperwork and credit card reconciliations.
• Perform administrative duties including filing, scanning, and record keeping for federal grants.
• Act as office liaison with students, faculty and staff and manage calendars.
• Maintain databases and ensure documentation adheres to reporting requirements.
• Maintain office supplies and respond to inquiries via phone, email, mail, chat and social media.
• Support the Director with administrative tasks as assigned.

Skills

Office experience

Keyboarding

Organizational skills

Interpersonal communication

Multitasking

Education

Degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat

ASAA

Job description

The TRIO Student Support Services Department is looking to hire a Part Time Non Benefited Administrative Assistant to assist with the following tasks

Responsibilities

• Assists with payment requests travel paperwork credit card reconciliations
• Carries out administrative duties such as filing scanning student record keeping maintain calendars andor classified documentation for federal government
• Acts an office liaison with students faculty and staff
• Manages and updates databases verify documentation adherence to reporting requirements for grant reporting
• Maintains office supplies for office and staff
• Provides in a professional manner information by answering questions requests posts via telephone email mail chat and social media
• Assists the Director with administrative duties as assigned

Requirements

• Office experience with strong keyboarding word processing and database skills with a knowledge of Microsoft Word Excel Outlook PowerPoint and Adobe Acrobat
• Knowledge of office practices and procedures including the timely processing of payments
• Excellent organizational interpersonal and communication skills including a proven ability to interact in a confidential and effective manner
• Strong ability to solve problems prioritize and multitask office projects and meet deadlines
• Ability to work effectively with a diverse population and contribute to a culture of respect honor inclusion and belonging for all staff students and visitors

Preferred Requirement

• Knowledge TRIO or college access programs for first generation students
• Knowledge of FERPA regulations
• Microsoft Office Suite knowledge and or ASAA
• Degree or progress toward a degree preferred

Salary 2800 per hour hours vary academic year PT non benefited this is a grant funded program Closing date October 30 2026 Applicants who do not meet the qualifications as noted above area encouraged to put in writing precisely how their background and experience has prepared them with equivalent combination of education training and experience required for the responsibilities of this positionPlease note that as a condition of employment the final candidate will undergo Criminal Offender Record Information CORI and Sex Offender Registry Information SORI background screenings in accordance with state regulations The results of these screening may impact the hiring decision