Part-Time Administrative Assistant: Scheduling & Admin Support

Indiana University; Indianapolis (IN); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Comprehensive medical and dental保险

Health Savings Account contribution

Tuition subsidy for IU courses

Generous paid holidays

Paid leave for new parents

Employee assistance program (EAP)

Job summary

Indiana University in Indianapolis is seeking an Administrative Assistant to support the CTSI programs. The role involves scheduling, preparing materials, and handling travel reimbursements while upholding standard administrative practices.

Required is a high school diploma or equivalent and at least 2 years of relevant experience; 3 years preferred. Strong organization, confidentiality, and communication skills are essential for success in this team-based environment.

Qualifications

• Requires 2 years of relevant administrative experience; 3 years preferred.
• Excellent organizational skills and ability to maintain confidentiality.
• Strong verbal communication and listening abilities; manage multiple priorities.

Responsibilities

• Prepares, formats, and distributes minutes, correspondence, reports, presentations, agendas, and other documents.
• Maintains records, files, and shared resources with accuracy and timely follow-up.
• Responds to routine administrative inquiries and supports internal/external communications.
• Coordinates travel arrangements and reimbursement documentation per university policies.
• Processes out-of-pocket and travel reimbursements.
• Identifies opportunities to improve administrative processes and supports office operations.
• Provides administrative coverage for other staff as needed.
• Operates business software to prepare correspondence, reports, and minutes.

Skills

Excellent organizational skills

Confidentiality

Verbal communication

Listening skills

Multitasking

Timeliness / deadline management

Education

High school diploma or equivalent

Job description

Indiana University in Indianapolis is seeking an Administrative Assistant to support the CTSI programs. The role involves scheduling, preparing materials, and handling travel reimbursements while upholding standard administrative practices.

Required is a high school diploma or equivalent and at least 2 years of relevant experience; 3 years preferred. Strong organization, confidentiality, and communication skills are essential for success in this team-based environment.