Part-Time Administrative Assistant – Programs & Operations

YMCA of Greater New York; New York (NY); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Retirement benefits

Medical benefits

Paid time off

Free YMCA membership

Job summary

The Castle Hill YMCA, part of the YMCA of Greater New York, seeks an Administrative Assistant to support the department and its programs in Bronx, NY. The role focuses on administrative tasks, data entry, and document handling to ensure smooth program delivery and operational efficiency.

Responsibilities include managing correspondence, maintaining records, coordinating meetings, and assisting with purchases and invoices.

Qualifications

• Associate degree or equivalent plus relevant experience required.
• Bachelor's degree preferred depending on role.
• Strong interpersonal, organizational, and communication skills are essential.

Responsibilities

• Provide administrative support to the department including letters and memos.
• Data entry into applicable systems and databases.
• Answer calls and emails promptly and professionally.
• Maintain accurate records (POs, receipts, incidents, etc.) according to policies.
• Prepare materials for meetings and minutes.
• Manage inventory, IT support, and purchasing of supplies.
• Process invoices, POs, and other financial documents.

Skills

Interpersonal communication

Project management

Organizational skills

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Publisher

PowerPoint

AS400

Job description

The Castle Hill YMCA, part of the YMCA of Greater New York, seeks an Administrative Assistant to support the department and its programs in Bronx, NY. The role focuses on administrative tasks, data entry, and document handling to ensure smooth program delivery and operational efficiency.

Responsibilities include managing correspondence, maintaining records, coordinating meetings, and assisting with purchases and invoices.