Administrative & Programs Assistant — Free YMCA Membership

YMCA of the USA; New York (NY); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Free YMCA membership

Paid time off

Job summary

The Northeast Bronx YMCA is seeking an Administrative Assistant who will play a critical role in the successful operation of the department and its programs. The Administrative Assistant will provide administrative and operational oversight and support to ensure quality program execution.

In addition, the Administrative Assistant will provide administrative support to our membership, fund development, and Board engagement operations.

Qualifications

• Associate’s degree and related field experience, or equivalent.
• 2–3 years of administrative experience with staff and volunteers.
• Proficient in Microsoft Excel, Word, Publisher, and PowerPoint.
• AS400 Database Management knowledge is a plus.
• Strong interpersonal, written and oral communication, and organizational skills.

Responsibilities

• Provide and manage all administrative support to the department.
• Data entry into all applicable systems and databases accurately and timely.
• Answer phone calls and respond to emails in a timely and professional manner.
• Maintain accurate and up-to-date records and files in compliance with YMCA standards.
• Prepare and organize materials for meeting agendas and minutes.
• Manage the department’s inventory, IT support, and purchasing of supplies.
• Process invoices, POs, and other financial documents.
• Create requisitions, receive POs, resolve invoice holds, respond to vendor inquiries, and facilitate invoices for payment.
• Support the planning and implementation of special events and programs.
• Manage the facility space usage and maintain an updated calendar.
• Uphold all Association policies and core values.
• Assist with batch closings, accounts payable, and the financial assistant program as needed.
• Actively participate in meetings and trainings.
• Other duties as assigned.

Skills

Administrative experience

Staff and volunteer coordination

Microsoft Office

AS400 knowledge

Communication skills

Project management

Education

Associate’s degree

Bachelor’s degree preferred

Tools

AS400

Job description

The Northeast Bronx YMCA is seeking an Administrative Assistant who will play a critical role in the successful operation of the department and its programs. The Administrative Assistant will provide administrative and operational oversight and support to ensure quality program execution.

In addition, the Administrative Assistant will provide administrative support to our membership, fund development, and Board engagement operations.