Part-Time Administrative Assistant — Program & Operations Support

YMCA of Greater New York; New York (NY); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Retirement benefits

Medical coverage

Paid time off

Free YMCA membership

Job summary

YMCA of Greater New York is seeking an Administrative Assistant at the Flushing YMCA Beacon Center in Queens, NY. This part-time role provides essential administrative and operational support to ensure program quality and department success.

Responsibilities include data entry, correspondence, meeting preparation, inventory and purchasing, invoicing, and event support, all while upholding Y values and policies in a professional, welcoming environment.

Qualifications

• Associate’s degree and related field experience, or equivalent experience.
• At least 1 year of administrative experience.
• Experience working with staff and volunteers.
• Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint.
• Excellent interpersonal communication, written and oral, project management, and organizational skills.

Responsibilities

• Provide administrative support to the department (letters, memos, etc.).
• Accurate and timely data entry into applicable systems and databases.
• Answer phone calls and respond to emails in a timely and professional manner.
• Maintain accurate and up-to-date records and files in compliance with policies.
• Prepare and organize materials for meeting agendas and minutes.
• Manage the department’s inventory, IT support, and purchasing of supplies.
• Process and track invoices, purchase orders, and other financial documents.
• Assist with planning and implementation of events and programs.
• Manage facility space usage and maintain an updated calendar.
• Uphold YMCA policies and core values (Respect, Responsibility, Caring, Honesty).
• Assist with batch closings, accounts payable, and the financial assistant program as needed.
• Participate in meetings, trainings, and special events.

Skills

Administrative experience

Interpersonal communication

Organizational skills

Project management

Staff & volunteer coordination

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Publisher

Microsoft PowerPoint

AS400 Database Management

Job description

YMCA of Greater New York is seeking an Administrative Assistant at the Flushing YMCA Beacon Center in Queens, NY. This part-time role provides essential administrative and operational support to ensure program quality and department success.

Responsibilities include data entry, correspondence, meeting preparation, inventory and purchasing, invoicing, and event support, all while upholding Y values and policies in a professional, welcoming environment.