Administrative Assistant I (Flushing YMCA)

National Council of Young Men's Christian Associations of the United States of America; New York (NY); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Retirement benefits

Medical benefits

Paid time off

Free YMCA membership

Job summary

YMCA of Greater New York is seeking an Administrative Assistant I for the Flushing YMCA location. This part-time role supports the department with letters, data entry, correspondence, and meeting preparation while maintaining records and coordinating supplies.

The ideal candidate has at least one year of administrative experience and proficiency in MS Office. Knowledge of AS400 is a plus; commitment to YMCA values is essential. EOE and inclusive workplace.

Qualifications

• Associate’s degree and experience in a related field, or equivalent experience required.
• Minimum of one (1) year of administrative experience and experience working with staff and volunteers.
• Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint.
• Excellent interpersonal communication – written and oral, project management, and organizational skills.

Responsibilities

• Provide and manage all administrative support to the department (letters, memos, etc.).
• Accurate and timely data entry into all applicable systems and databases.
• Answer phone calls and respond to emails in a timely and professional manner.
• Maintain accurate and up-to-date records and files in compliance with YMCA standards.
• Prepare and organize materials for meeting agendas and minutes.
• Responsible for managing the department’s inventory, IT support, and purchasing of supplies.
• Process and track invoices, purchase orders, and other financial documents.
• Support the planning and implementation of special events and programs.
• Manage the facility space usage and maintain an updated calendar.
• Uphold all Association policies and the Y core values.
• Assist with batch closings, accounts payable, and the financial assistant program as needed.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Publisher

Interpersonal communication

Project management

Education

Associate’s degree or equivalent

Bachelor’s degree preferred

Tools

AS400 Database Management

Job description

Administrative Assistant I (Flushing YMCA)

Administrative Assistant I (Flushing YMCA) Part-Time/Regular $20.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities. To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

Key Responsibilities

• Provide and manage all administrative support to the department (letters, memos, etc.).
• Accurate and timely data entry into all applicable systems and databases.
• Answer phone calls and respond to emails in a timely and professional manner.
• Maintain accurate and up-to-date records and files (POs, receipts, incident reports, accident reports, etc.) in compliance with YMCA of Greater New York and funder standards.
• Prepare and organize materials for meeting agendas and minutes.
• Responsible for managing the department’s inventory, IT support, and purchasing of supplies.
• Process and track invoices, purchase orders, and other financial documents.Responsible for creating requisitions, receiving POs, resolving Invoice on Hold issues, responding to vendor inquiries, and facilitating invoices for payment.
• Support the planning and implementation of special events and programs.
• Manage the facility space usage and maintain an updated calendar.
• Uphold all Association policies and demonstrate the Y core values of Respect, Responsibility, Caring, and Honesty.
• If applicable, assist with batch closings, accounts payable, and the financial assistant program, as needed.
• Actively participate in designated meetings, training sessions, and special events.
• Other duties as assigned.

Desired Skills & Experience

• Associate’s degree and experience in a related field, or equivalent experience required.Bachelor’s degree preferred.
• Minimum of one (1) year of administrative experience and experience working with staff and volunteers.
• Knowledge of, Microsoft Excel, Word, Publisher, and PowerPoint.
• Knowledge of AS400 Database Management a plus.
• Excellent interpersonal communication – written and oral, project management, and organizational skills.

The YMCA of Greater New York offers a variety of benefits to its staff members, includingretirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Clickhere for more information.

EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE

Auxiliary aids and services are available upon request to individuals with disabilities