Part-Time Administrative Assistant - Ashbrook Center

Ashland University; Ashland (OH); On-site; USD 17,000 - 25,000; Part time

Job summary

Ashland University’s Ashbrook Center seeks a Part-Time Administrative Assistant to support daily operations. The role requires a dependable, organized self-starter who can work independently and welcome staff, interns, and visitors.

Responsibilities include answering the main line, coordinating intern workloads, managing mail, and assisting with special projects in a collaborative office environment.

Qualifications

• Two+ years of professional office experience required.
• Ability to prioritize multiple tasks with minimal supervision.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Authorized to work in the United States; no visa sponsorship.

Responsibilities

• Answer main phone line, take messages, and disseminate information to staff.
• Order office and kitchen supplies and monitor inventory levels.
• Monitor interns and coordinate workload.
• Welcome visitors and connect them with staff.
• Process incoming/outgoing USPS mail and UPS packages.
• Provide administrative support across departments.
• Maintain Ashbrook workroom and intern suite.
• Assist with other duties and special projects as assigned.

Skills

Detail oriented

Time management

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Team collaboration

Office software

Tools

General office software

Job description

Position Details

Position Information

Position Title Part-Time Administrative Assistant - Ashbrook Center Job Description

We are seeking a dependable, organized, and proactive Part-Time Administrative Assistant to support the day-to-day operations of the Ashbrook Center. The ideal candidate is a self-starter who can work independently, prioritize responsibilities, and provide professional and welcoming support to staff, interns, and visitors.

Duties

Duties include, but are not limited to:

• Answer the main phone line, take messages, and disseminate information to appropriate staff.
• Order office and kitchen supplies and monitor inventory levels to ensure needed items are available.
• Monitor interns and assist with assigning and coordinating their workload.
• Welcome and assist visitors by providing directions, answering questions, and connecting them with appropriate personnel.
• Manage incoming and outgoing USPS mail and UPS packages.
• Work with related departments to execute tasks and provide administrative support as needed.
• Ensure the smooth and efficient operation of the Ashbrook workroom and intern suite.
• Perform other administrative duties and special projects as assigned.

Required Qualifications

• Two plus (2+) years professional office experience required.
• Detail oriented, self-motivated and able to take initiative with minimal supervision.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Professional, friendly, and dependable demeanor.
• Ability to prioritize multiple tasks and work effectively in an active office environment.
• Comfortable working with staff, interns, visitors, and colleagues across departments.
• Knowledge of general office software and equipment usage.
• Experience in non-profit fundraising or marketing experience a plus, but no prior experience in these fields is required.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

Physical Demands Anticipated Start Date of New Hire 10/01/2026 Anticipated Number of Hours Working per Week 25 Shift Required? First

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letters Of Recommendation