Part-Time: Administrative Assistant Manufacturing & Transportation Division

Kentucky Community and Technical College System; Florence (KY); On-site; USD 20,000 - 28,000; Part time

Job summary

Gateway Community & Technical College in Florence, KY is seeking a Part-Time Administrative Assistant in the Manufacturing & Transportation Division. The role supports scheduling, reporting, and student- and faculty-facing processes to ensure smooth academic operations.

Minimum qualifications include an Associate's degree or equivalent and 1–2 years of administrative experience, with proficiency in Microsoft Office and strong organizational and communication skills.

Qualifications

• Associate's degree or equivalent required.
• 1–2 years of administrative/clerical experience preferred.
• Proficient in Microsoft Office applications (Excel, Outlook, Teams, SharePoint, Word, Forms).
• Strong organizational and communication skills, with attention to detail.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Discretion handling confidential information.

Responsibilities

• Support scheduling and academic operations.
• Prepare and analyze reports; handle student and faculty-facing processes.
• Assist with book ordering and division records; manage inbox inquiries.
• Maintain Microsoft Bookings pages and coordinate meetings/events.
• Monitor budgets and office supply inventory under supervision.

Education

Associate's degree or equivalent

1–2 years administrative/clerical experience

Strong organizational skills

Effective verbal and written communication

Ability to work independently with minimal supervision

Attention to detail

Multitasking in a fast-paced environment

Discretion with confidential information

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Microsoft Word

Microsoft Forms

Job description

Title: Part-Time: Administrative Assistant, Manufacturing & Transportation Division

Salary: $17.50 per hour

Standard Hours: 24 per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: Gateway Community & Technical College, Boone Campus

Department: Manufacturing & Transportation Technology

Job Summary

The Part-Time Administrative Assistant provides comprehensive administrative and operational support to the Manufacturing and Transportation divisions. The role supports scheduling, reporting, and student- and faculty-facing processes to ensure smooth academic operations.

Job Duties

Scheduling & Academic Operations

• Process CourseDog schedule changes and course cancellations in accordance with established procedures
• Notify students and advisors and assist with student moves as needed
• Conduct initial review and cleanup of upcoming semester schedules

Reporting & Data Support

• Prepare weekly live class count reports, including analysis of enrollment trends and low-enrollment courses
• Generate faculty load reports and identify potential overloads
• Complete additional reporting tasks as assigned

Administrative & Office Support

• Assist with book ordering and maintain division records
• Manage and respond to inquiries in the Manufacturing & Transportation inbox
• Maintain Microsoft Bookings pages
• Coordinate logistics for meetings and events
• Monitor division budgets and manage office supply inventory under supervision
• Perform other duties as assigned

Minimum Qualifications

• Associate's degree or equivalent
• 1–2 years of administrative, clerical, or office support experience
• Ability to work independently with minimal supervision
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Effective verbal and written communication skills
• Demonstrated ability to work collaboratively with diverse student populations, faculty, and staff
• Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, Word, and Forms
• Ability to handle confidential and sensitive information with discretion

Preferred Qualifications

• Prior administrative or clerical experience
• Experience working in a community college, higher education, or workforce training environment
• Familiarity with academic scheduling systems, reporting tools, or student information systems

Employee Rights -Employee Polygraph Protection Act

Equal Opportunity Employer -The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.