Part-Time Administrative Assistant | HIPAA-Savvy & Flexible

PossAbility, LLC; Springfield (IL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k)

Bonus based on performance

Employee discounts

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Wellness resources

Job summary

PossAbility, LLC in Springfield, IL is seeking a dependable Part-Time Administrative Assistant to support daily operations, answer calls, manage calendars, and coordinate internal communications.

This role emphasizes HIPAA compliance, accurate records, and courteous client interactions, with onsite work and occasional hybrid arrangements. A high school diploma and 3+ years of admin experience are preferred, with benefits including 401(k), PTO, and health coverage.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• CPR/First Aid Certification required.
• 3+ years of experience in administrative or office support.
• 1-2 years of experience within a Home & Community-Based Care setting or similar healthcare environment preferred.
• Proficiency with Microsoft 365 / Google Workspace and EHR systems.

Responsibilities

• Handle inbound and outbound calls with professional etiquette; maintain thorough, proactive communication with staff and clients.
• Manage team calendars, coordinate meetings and appointments.
• Monitor incoming emails, route messages to the right team members, address time-sensitive requests.
• Support compliance by maintaining confidential records and HIPAA standards.
• Assist with routine office organization, digital file management and day-to-day tasks.

Skills

Communication

Organization

Time management

Discretion & confidentiality

Education

High School Diploma or GED

Associate degree in Business Administration or Healthcare

CPR/First Aid Certification

Tools

Microsoft 365

Google Workspace

EHR systems

Job description

PossAbility, LLC in Springfield, IL is seeking a dependable Part-Time Administrative Assistant to support daily operations, answer calls, manage calendars, and coordinate internal communications.

This role emphasizes HIPAA compliance, accurate records, and courteous client interactions, with onsite work and occasional hybrid arrangements. A high school diploma and 3+ years of admin experience are preferred, with benefits including 401(k), PTO, and health coverage.