Part-Time Administrative Assistant — Flexible Schedule & PTO

PossAbility, LLC; Taylorville (IL); Hybrid; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k)

Bonus based on performance

Employee discounts

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Wellness resources

Job summary

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant to support daily operations, scheduling, and communications. The role emphasizes HIPAA-compliant handling of confidential information and strong customer interaction with clients and staff.

The position requires on-site work with occasional hybrid arrangements in Springfield, IL, and involves coordinating calendars, emails, and general office tasks while maintaining compliance and professionalism.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Current CPR/First Aid certification required.
• 3+ years of administrative or office support experience preferred.
• Healthcare/home care setting experience is a plus.
• Solid understanding of confidential file handling and HIPAA compliance.

Responsibilities

• Handle inbound and outbound calls with professional etiquette and proactive communication with staff and clients.
• Monitor team calendars, coordinate meetings and appointments.
• Monitor email inbox and route messages to the appropriate staff.
• Maintain confidential records and handle sensitive files per HIPAA standards and state regulations.
• Assist with routine office organization, digital file management and general day-to-day tasks.

Skills

Communication

Discretion

Organization

Empathy

Problem solving

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft 365

Google Workspace

EHR systems

Job description

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant to support daily operations, scheduling, and communications. The role emphasizes HIPAA-compliant handling of confidential information and strong customer interaction with clients and staff.

The position requires on-site work with occasional hybrid arrangements in Springfield, IL, and involves coordinating calendars, emails, and general office tasks while maintaining compliance and professionalism.