Part-Time Admin Assistant - HIPAA-Savvy & Supportive Ops

PossAbility, LLC; Riverton (IL); Hybrid; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k)

Bonus based on performance

Employee discounts

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Wellness resources

Job summary

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant to support daily operations, handle calls, calendar management, and compliant record-keeping at our Springfield, IL site. The role emphasizes clear communication and organized workflow.

The ideal candidate will have 3+ years in administrative support, familiarity with HIPAA, and experience with Microsoft 365 or Google Workspace. Flexible work options and on-site duties are noted.

Qualifications

• Education: High School Diploma or GED required; Associate degree in Business Administration or healthcare preferred.
• CPR/First Aid Certification is required.
• 3+ years administrative or office support experience.
• Solid understanding of confidential file handling and HIPAA compliance.

Responsibilities

• Handle inbound and outbound calls with professional etiquette and maintain thorough, proactive communication with staff and clients.
• Monitor team calendars and coordinate internal meetings and appointments.
• Monitor emails and route inquiries to the appropriate team members.
• Maintain confidential records and HIPAA-compliant files in accordance with regulations.
• Assist with routine office organization, digital file management, and day-to-day tasks.

Skills

Excellent communication

Strong organization

Discretion and integrity

Education

High School Diploma or GED

CPR/First Aid Certification

Tools

Microsoft 365

Google Workspace

EHR systems

Job description

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant to support daily operations, handle calls, calendar management, and compliant record-keeping at our Springfield, IL site. The role emphasizes clear communication and organized workflow.

The ideal candidate will have 3+ years in administrative support, familiarity with HIPAA, and experience with Microsoft 365 or Google Workspace. Flexible work options and on-site duties are noted.