Part-Time Administrative Assistant — Health Center Ops

Family Health Center; Kalamazoo (MI); On-site; USD 17,000 - 28,000; Part time

Job summary

Family Health Center in Kalamazoo, MI is seeking a Part-Time Administrative Assistant to provide high-level confidential administrative support to leadership and management teams. You will handle calendars, meeting minutes, visitor interactions, and telephone inquiries with professionalism.

Responsibilities include payroll support, scheduling, assisting with audits and grant materials, and data management using practice management and EHR systems.

Qualifications

• Exceptional verbal and written communication skills are required.
• Proficiency in Microsoft applications with the ability to quickly learn various other software applications.
• Associates Degree or an equivalent combination of education and experience. (High School Diploma Required)
• 2+ years’ experience in an administrative support role.

Responsibilities

• Prepare correspondences, manage calendars and meeting schedules, and issue accurate meeting minutes.
• Assist with payroll processing, scheduling of clinical support staff, and schedule adjustments.
• Support audit and grant materials, internal and external reporting, and data requests.
• Greet visitors, answer inquiries, direct visitors to destinations, and handle multi-line phone calls.
• Screen visitors and calls, refer complex issues to appropriate personnel with tact and discretion.
• Participate in administrative office coverage and daily mail sorting.
• Utilize practice management and EHR systems to assist patients and keep data current.
• Engage in professional development to stay updated on administrative trends and tools.
• Attend and participate in company-wide and departmental meetings as required.

Skills

Verbal communication

Written communication

Microsoft Office

Scheduling

Customer service

Data entry

Education

Associates Degree or equivalent

Job description

Family Health Center in Kalamazoo, MI is seeking a Part-Time Administrative Assistant to provide high-level confidential administrative support to leadership and management teams. You will handle calendars, meeting minutes, visitor interactions, and telephone inquiries with professionalism.

Responsibilities include payroll support, scheduling, assisting with audits and grant materials, and data management using practice management and EHR systems.