Part-Time Administrative Assistant, Front Office

The University of Kansas; Lawrence (KS); On-site; USD 22,000 - 31,000; Part time

Job summary

The University of Kansas is seeking an Administrative Assistant for KBS-CER to support office operations and front desk functions. The role involves invoice processing, purchasing support, payroll inquiries, and serving as a point of contact for faculty and students.

Hours are 9am-1pm, Monday through Friday, totaling 20 hours per week. Prior experience with KU systems and strong communication skills are preferred.

Qualifications

• High school diploma or GED and 1 year of office experience, or 1 year of post-secondary education.
• Experience with Microsoft Office applications (Outlook, Excel, Teams, etc.).
• Experience with standard office technology (MFD, fax, label maker).
• Experience organizing and managing multiple administrative tasks with attention to detail.
• Strong written and verbal communication and customer service.

Responsibilities

• Assist PIs and staff with tracking and submitting invoices for payment.
• Support purchasing activities through university procurement tools (FITC and others).
• Research payroll, funding, and appointment questions as needed.
• Serve as a front-office contact for faculty, staff and students.

Skills

Communication

Multitasking

Customer service

Education

High school diploma or GED

Some college coursework

Bachelor's degree

Tools

Microsoft Office

Office equipment

Job description

The University of Kansas is seeking an Administrative Assistant for KBS-CER to support office operations and front desk functions. The role involves invoice processing, purchasing support, payroll inquiries, and serving as a point of contact for faculty and students.

Hours are 9am-1pm, Monday through Friday, totaling 20 hours per week. Prior experience with KU systems and strong communication skills are preferred.