Administrative Assistant (.50 FTE)

The University of Kansas; Lawrence (KS); In loco; USD 22.000 - 31.000; Part-time

Descrizione del lavoro

The University of Kansas is seeking an Administrative Assistant for KBS-CER to support office operations and front desk functions. The role involves invoice processing, purchasing support, payroll inquiries, and serving as a point of contact for faculty and students.

Hours are 9am-1pm, Monday through Friday, totaling 20 hours per week. Prior experience with KU systems and strong communication skills are preferred.

Competenze

• High school diploma or GED and 1 year of office experience, or 1 year of post-secondary education.
• Experience with Microsoft Office applications (Outlook, Excel, Teams, etc.).
• Experience with standard office technology (MFD, fax, label maker).
• Experience organizing and managing multiple administrative tasks with attention to detail.
• Strong written and verbal communication and customer service.

Mansioni

• Assist PIs and staff with tracking and submitting invoices for payment.
• Support purchasing activities through university procurement tools (FITC and others).
• Research payroll, funding, and appointment questions as needed.
• Serve as a front-office contact for faculty, staff and students.

Conoscenze

Communication

Multitasking

Customer service

Formazione

High school diploma or GED

Some college coursework

Bachelor's degree

Strumenti

Microsoft Office

Office equipment

Descrizione del lavoro

Position Overview

Position OverviewThe Kansas Biological Survey & Center for Ecological Research (KBS-CER) at the University of Kansas (KU) conducts basic and applied research that addresses state, regional, national, and global environmental issues. The research center employs >100 researchers in the fields of aquatic ecology, terrestrial ecology, remote sensing, and geographic information systems. The center also manages the KU Field Station, which consists of more than 3,700 acres over four sites in northeastern Kansas, and is the administrative home for Monarch Watch.

The KBS-CER is seeking an Administrative Assistant to be present in the front office from Monday through Friday, 9am - 1pm. The Administrative Assistant position is involved with multiple administrative activities of the KBS-CER. The Administrative Assistant provides general assistance to the Assistant Director, Administrative Associate, Facility Manager and Communications Coordinator.

Job Description

70% - OFFICE OPERATIONS

• Assist Principal Investigators (PIs) and administrative staff with tracking and submitting invoices to the financial service portal for payment.
• Provide support for purchasing activities, including assisting faculty and staff with ordering supplies and research-related items through university procurement systems (FITC and other university purchasing tools as assigned).
• Research and gather information related to employee and student payroll, funding, and appointment questions as requested.
• Serve as a point of contact for faculty, staff, and students regarding departmental administrative processes and general unit operations.
• Manage hospitality arrangements and coordinate refreshments for meetings and events.
• Order and maintain office supplies and related materials.

25% - FRONT OFFICE & CUSTOMER SERVICE

• Serve as front office receptionist for guests/colleagues. Greet visitors to the office.
• Answer the Higuchi doorbell. Screen visitors for purpose.
• Answer the KBS-CER main telephone line.
• Schedule various Zoom meetings and send invitations.

5% - OTHER DUTIES AS ASSIGNED

• Perform other administrative and operational support duties for KBS-CER and the KU Field Station as assigned.
• Assist with special projects that support departmental business, research, and administrative functions.

Position Requirements

• Candidate must have a valid driver's license.

Required Qualifications

1. High school diploma or GED and one (1) year of office experience, or one (1) year of post-secondary education.
2. Experience with Microsoft Office applications (Outlook, Excel, Teams, etc.) as demonstrated by work history.
3. Experience with standard office technology (MFD, fax machine, label maker, etc.) as demonstrated by work history.
4. Experience organizing and managing multiple administrative tasks while maintaining attention to detail.
5. Strong written and verbal communication skills and customer service orientation as demonstrated by work history.

Preferred Qualifications

1. Bachelor's degree.
2. Experience working in a university research environment and/or academic setting.
3. Experience with KU administrative and online systems.
4. Knowledge of or experience with university purchasing, financial, payroll, and administrative processes as evidenced by application materials.
5. Experience using FITC, University P-cards, and Financial Service Portal.
6. Experience with records management, document scanning, or electronic filing systems.

Application Review

Application review begins Monday, November 16, 2026, and will continue until a qualified pool of applicants is identified.

Contact Information

Contact Information to ApplicantsBrandy Hildreth Baranski
[e-mail] Salary Range$19 per hour at .50 FTE (20 hours per week)Application Review BeginsMonday November 16, 2026Anticipated Start DateMonday December 7, 2026