Part-Time Administrative Assistant - Early Learning & Impact

YWCA Greater Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 24,185,000 - 28,439,000; Part time

Job summary

YWCA Greater Pittsburgh is seeking an Administrative Assistant for the Early Learning department. The role supports record-keeping, data entry, and partner engagement while promoting the organization’s mission of justice, equity, diversity, and inclusion.

The position runs Monday through Friday, 8:00 AM to 12:00 PM with potential minor shifts; the team values accurate records, collaboration, and proactive project support.

Qualifications

• High School Diploma or equivalent with two years of office experience.
• Clearances and background checks: Act 33/34, fingerprinting, NSOR, Mandate Reporter, TB steps.
• Proficiency with Microsoft Office 365 and file management is expected.

Responsibilities

• Maintain updated records and databases for Early Learning programs.
• Collaborate with the Director to grow department initiatives and support partner engagement.
• Manage data distribution and entry into tracking systems like Apricot, ProCare, City Span.

Skills

Microsoft Office 365

Google Drive

Zoom

Teams

Communications

Organization

Multitasking

Education

High School Diploma

2 years office experience

Tools

Apricot

ProCare

Alert Media

Pelican

CN PEARS

City Span

Job description

YWCA Greater Pittsburgh is seeking an Administrative Assistant for the Early Learning department. The role supports record-keeping, data entry, and partner engagement while promoting the organization’s mission of justice, equity, diversity, and inclusion.

The position runs Monday through Friday, 8:00 AM to 12:00 PM with potential minor shifts; the team values accurate records, collaboration, and proactive project support.