Part-Time Administrative Assistant, Early Learning

YWCA Greater Pittsburgh; Homewood (IL); On-site; USD 19,000 - 21,000; Part time

Job summary

YWCA Greater Pittsburgh is seeking an Administrative Assistant for the Early Learning department. The position is non-exempt, 20 hours per week, with hours Monday through Friday from 8:00 AM to 12:00 PM, and potential flexibility to extend to 5:30 PM as needed.

The role involves maintaining records, supporting partner engagement, and collaborating with the Director to grow departmental initiatives while upholding the organization's commitment to justice, equity, diversity, and inclusion.

Qualifications

• High School Diploma or equivalent with two years of office experience.
• Act 33/34 clearances, fingerprinting, criminal background check, NSOR, Mandate Reporter, Physical and TB-Step 1 are also required.

Responsibilities

• Maintain updated records and databases for Early Learning programs.
• Promote and support the organization’s mission-driven culture with a commitment to justice, equity, diversity, and inclusion.
• Collaborate with the Director to identify opportunities to grow department initiatives and support partner engagement.
• Oversee data distribution, collection, and entry into tracking systems (e.g., Apricot, ProCare, Alert Media).
• Maintain confidentiality of partner families, vendors, and contract information.

Skills

Verbal communication

Organizational skills

Diversity inclusion

Team player

Multitasking

Education

High School Diploma or equivalent

Tools

Microsoft Office 365

Google Drive

Zoom

Teams

Graphics software

Job description

YWCA Greater Pittsburgh is seeking an Administrative Assistant for the Early Learning department. The position is non-exempt, 20 hours per week, with hours Monday through Friday from 8:00 AM to 12:00 PM, and potential flexibility to extend to 5:30 PM as needed.

The role involves maintaining records, supporting partner engagement, and collaborating with the Director to grow departmental initiatives while upholding the organization's commitment to justice, equity, diversity, and inclusion.