Part-Time Administrative Assistant — Bilingual Data & Reporting

Diocese of Allentown; Shillington (Berks County); On-site; USD 15,000 - 26,000; Part time

Job summary

The Diocese of Allentown is seeking an Administrative Assistant to support the John Paul II Adult Program in Shillington. This part-time role (25–29 hours/week) focuses on maintaining accurate participant and employee records in Access, generating reports, and handling monthly/annual compliance tasks including HCSIS reporting.

The ideal candidate will be bilingual (English/Spanish) and have strong data-entry skills with proficiency in Microsoft Access, Excel and Office.

Qualifications

• Minimum High School Diploma required; Bachelor's degree preferred.
• Bilingual English/Spanish preferred.
• Strong computer skills with Microsoft Access, Excel and Office.
• Excellent organizational and data entry skills; careful with records.
• Ability to maintain confidentiality of participant and employee data.
• Ability to work independently and meet monthly/annual deadlines.

Responsibilities

• Maintain participant and employee records in the Access Database.
• Add new participants and new employees to the database.
• Enter employee training information into the database.
• Update participant information (addresses, hours, meds, health).
• Generate reports from Access (Face Pages, training, attendance).
• Complete monthly staff exclusion checks on three websites.
• Prepare monthly day/hour reports and monthly HCSIS reports.
• Prepare annual HCSIS reports showing units needed vs. eligible.
• Perform other administrative duties as assigned.

Skills

Bilingual English/Spanish

Excellent organization

Attention to detail

Written and verbal communication

Independent worker

Time management

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Job description

The Diocese of Allentown is seeking an Administrative Assistant to support the John Paul II Adult Program in Shillington. This part-time role (25–29 hours/week) focuses on maintaining accurate participant and employee records in Access, generating reports, and handling monthly/annual compliance tasks including HCSIS reporting.

The ideal candidate will be bilingual (English/Spanish) and have strong data-entry skills with proficiency in Microsoft Access, Excel and Office.