Adult Programs Administrative Specialist

Diocese of Allentown; Reading (Berks County); On-site; USD 21,000 - 30,000; Part time

Job summary

Diocese of Allentown seeks a part-time Administrative Assistant for the John Paul II Center for Special Learning in Shillington. The role supports the Adult Program with Access database maintenance, reporting, and compliance duties, with bilingual English/Spanish preferred.

The position is 25–29 hours per week, requires confidentiality, and strong MS Office skills. Reports to the Adult Program Director in a Catholic education environment.

Qualifications

• Minimum high school diploma; bachelor’s degree preferred.
• Bilingual (English/Spanish) preferred.
• Strong computer skills with Access, Excel and Office.
• Maintain confidentiality of records; meet deadlines; multitask.

Responsibilities

• Add new participants and employees to the Access Database.
• Enter employee training information and update health/contact data.
• Run reports from Access (Face Pages, training/attendance).
• Prepare monthly staff exclusion checks and monthly/annual HCSIS reports.
• Perform other administrative duties as assigned.

Skills

Bilingual English/Spanish

Strong organizational skills

Excellent written and verbal skills

Confidentiality

Independent work ability

Detail-oriented

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Job description

Diocese of Allentown seeks a part-time Administrative Assistant for the John Paul II Center for Special Learning in Shillington. The role supports the Adult Program with Access database maintenance, reporting, and compliance duties, with bilingual English/Spanish preferred.

The position is 25–29 hours per week, requires confidentiality, and strong MS Office skills. Reports to the Adult Program Director in a Catholic education environment.