Part-Time Administrative Specialist

Diocese of Allentown; North Manheim Township (PA); On-site; USD 21,000 - 28,000; Part time

Job summary

The Diocese of Allentown's St. Joseph Center for Special Learning in Schuylkill Haven is seeking a Part-Time Office Administrative Assistant to support day-to-day administrative operations. This role handles phones, scheduling, filing, data entry, and confidential records in a welcoming, professional manner.

The position totals about 21 hours weekly with Tue, Wed, and Thu workdays. Flexibility may be required to meet office needs.

Qualifications

• High school diploma or equivalent.
• Previous administrative or office experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Answer phones, respond to emails, and greet visitors in a professional and courteous manner.
• Manage calendars, schedule meetings, and coordinate appointments.
• Maintain organized filing systems (digital and paper).
• Order and manage office supplies and assist with basic office maintenance needs.
• Process incoming and outgoing mail.
• Prepare correspondence, reports, and documents as needed.
• Maintain accurate records, databases, and student/client files.
• Assist with data entry and document tracking.
• Ensure confidentiality of all sensitive information.
• Assist with invoicing, tuition tracking, payments, or basic bookkeeping support (as applicable).
• Support administrative processes related to enrollment, billing, or accounts receivable.
• Provide backup support to other office staff as needed.
• Assist with special projects, events, and administrative initiatives.
• Perform other duties as assigned by supervisor or Principal.

Skills

Organizational skills

Time management

Written/verbal communication

Discretion

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Diocese of Allentown's St. Joseph Center for Special Learning in Schuylkill Haven is seeking a Part-Time Office Administrative Assistant to support day-to-day administrative operations. This role handles phones, scheduling, filing, data entry, and confidential records in a welcoming, professional manner.

The position totals about 21 hours weekly with Tue, Wed, and Thu workdays. Flexibility may be required to meet office needs.