Part-time Parish Secretary

Diocese of Lansing; Flint (MI); On-site; USD 12,480 - 20,160; Part time

Job summary

St. Matthew Parish in Flint, Michigan is seeking a Part-Time II (16 hours per week) Secretary to support parish administration and volunteer coordination. The role involves greeting visitors, handling calls, preparing mailings, maintaining records, and scheduling facilities.

The Secretary will maintain office operations with confidentiality and assist with parish activities, including sacramental records, envelopes, and event coordination, in alignment with the parish mission.

Qualifications

• Associate's Degree or equivalent experience is required.
• Minimum of three years of general secretarial duties experience.
• Candidates must be able to use Microsoft Word and Google proficiently.
• Candidates must be a practicing Catholic and maintain confidentiality.

Responsibilities

• Greet visitors and direct to appropriate ministers or services.
• Prepare bulk mailings and handle calls and emails.
• Maintain filing systems and staff office hours.
• Schedule parish facilities and coordinate keys for facilities.
• Open and close the office securely each day.
• Oversee office supplies inventory and contracts for machines.
• Coordinate volunteers for ministries and programs; recruit and train volunteers.
• Review invoices and print checks; post Sunday collections.

Skills

Secretarial experience

Confidentiality

Word processing with MS Word

Education

Associate's Degree or equivalent experience

Tools

Microsoft Word

Google

Job description

St. Matthew Parish in Flint, Michigan is accepting applications for a Part-Time II (16 hours per week) Secretary.

The Secretary assists with the ministry of the parish by supporting the various administrative functions of the parish and coordinating its volunteers. The Secretary directs these efforts with technical expertise within a framework of the Parish’s mission of evangelization and discipleship. The hours would be Monday, Tuesday, Wednesday, and Friday from 8 a.m. to 12 noon.

The Primary Responsibilities Include

A. General Duties

• Performs secretarial duties for the Pastor. Greets and refers visitors to the appropriate ministers, services, or agencies. Prepares bulk mailings as needed. Receives and places telephone calls, types memos, emails, and processes mail.
• Maintains office record-keeping and filing systems. Maintains schedule of office hours for staff.
• Attends staff meetings and other meetings as requested.
• Schedules parish facilities. Coordinates the use of keys for facilities.
• Oversees the timely opening and secure closing of the office each day.
• Sets up service calls from and coordinates contractors with maintenance staff
• Oversees the inventory of office supplies. Orders materials, supplies or equipment as needed.
• Oversees the maintenance contracts for the various office machines.
• Coordinates volunteers for various ministries and programs. Recruits, trains, and supports volunteers.
• Responsible for reviewing invoices and printing checks
• Posting of Sunday collections

B. Supporting Parish Activities

• Must understand the parish vision and mission and actively support a life of prayer.
• Must be able to explain the Faith and encourage growth in discipleship.
• Updates parish census records on a regular basis.
• Maintain the parish offering envelope system regularly. Posts contributions weekly and compiles and mails annual contribution statements as required by the IRS.
• Coordinates scheduling of weddings, funerals, and other events. Contacts appropriate persons involved, communicates with families regarding procedure for service.
• Maintains the sacramental record keeping system. Records all weddings, baptisms, funerals as well as those who receive first Eucharist, and confirmation.
• Provides assistance to persons in need who come to the parish. Provides charitable assistance through referring persons to the appropriate charitable or social agencies.
• Maintains Mass intention book, cards, and funds.
• Keeps lobby and reception area neat and orderly.

Candidates must have an Associate's Degree or equivalent experience; must have a minimum of three years of experience with general secretarial duties which includes fluent use of Microsoft Word and Google. Some bookkeeping experience is also required. Candidates must be a practicing Catholic. Must also maintain confidentiality.