Part-Time Administrative Assistant

Avoca School District 37; Wilmette (IL); On-site; USD 29,618 - 32,373; Part time

Benefits offered by this job

Paid Time Off: 2 Personal Days + 10 Sick Days

Job summary

Avoca School District 37 is hiring a Part-Time Administrative Assistant to support the Principal and manage front office operations. Responsibilities include welcoming visitors, handling communications, managing absence records, and providing clerical support. Candidates should have strong verbal and written communication skills, a high school diploma (Associate's preferred), and experience in an administrative role is a plus. The role offers compensation of $21.50 to $23.50 per hour, and includes benefits like paid time off.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Some experience in an administrative role, preferably in an educational setting.

Responsibilities

• Manage visitors and enforce safety protocols.
• Coordinate schedules for Principal and staff.
• Process incoming funds and manage student registration.

Skills

Excellent verbal and written communication skills

Excellent interpersonal skills

Excellent organizational skills

Attention to detail

Proficient in Google Suite

Proficient in student information systems

Ability to work independently

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Google Suite

PowerSchool

Frontline

Raptor

Job description

PART-TIME ADMINISTRATIVE ASSISTANT

CLASSIFICATION

Non-exempt; Full-time, 20 hours/week; 10-month

SUMMARY

The Administrative Assistant facilitates the efficient and professional operation of the Principal and front office by performing various clerical and administrative tasks.

ESSENTIAL FUNCTIONS

• Welcomes and manages visitors while enforcing school safety protocols, including screening (e.g. Raptor)
• Answer and transfer phone calls, screening and taking messages when necessary
• Oversees the management of staff absences and utilizes absence management software to coordinate and schedule substitutes
• Provides a range of student support services, including, but not limited to, student attendance, lunch, bus duty
• Manages and processes purchase order requests through our Skyward program
• Coordinates and schedules meetings, travel, conferences, and appointments for the Principal and/or assigned staff
• Maintains the calendars for the building, Principal, and/or designated individuals/departments
• Assists in planning and scheduling school events and activities
• Processes incoming funds, documents, and items at the building level, ensuring accurate handling and timely distribution
• Responds to and resolves inquiries and questions as directed from students, parents/guardians, staff, and administrators
• Execute all written, verbal, mail, and electronic communication, as directed, including internal and external correspondence
• Accurately and confidentially maintains physical and electronic databases and filing systems and student records
• Manages student registration and creates class rosters for Grades 6-8
• Maintain the confidentiality of students, employees, and other sensitive District information
• Procures and maintains office supplies and coordinates maintenance of office equipment
• Collaborates with other departments to complete some office functions
• Assist in the nurse's office as needed
• Perform occasional off-campus errands

SKILLS/ABILITIES

• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Proficient in Google Suite (e.g. Word, Excel, PowerPoint) and Google Workspace (e.g. Docs, Sheets, Slides)
• Proficient in student information systems (e.g. PowerSchool)
• Proficient in absence management software (i.e. Frontline, Red Rover)
• Able to use security management software (i.e. Raptor, CrisisGo)
• Ability to work independently and flexibly
• Ability to learn, interpret, and apply policies and procedures
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

PREFERRED SKILLS

• Basic social media management

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; Associate's degree preferred
• Some experience in an administrative role, preferably in an educational setting (preferred, not required)

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Standing, bending, kneeling, crouching, and walking
• Some lifting, carrying, pushing, and pulling up to 15 lbs.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

COMPENSATION

$21.50-$23.50 per hour, commensurate with skills and years of experience.

BENEFITS

• Paid Time Off: 2 Personal Days + 10 Sick Days