Administrative Assistant I (School-Based)

Loudoun County Public Schools; Sterling (VA); On-site; USD 30,000 - 33,000; Full time

Job summary

Loudoun County Public Schools is seeking a general clerical and administrative support worker for school operations, handling routine office tasks, data entry, and filing within established procedures.

The role involves answering information requests, directing visitors, preparing routine documents, and assisting with library clerical duties, under supervision. Strong English, organizational, and communication skills are essential.

Qualifications

• General office and clerical duties requiring basic computer and data entry skills.
• Ability to compose routine memoranda and letters and maintain clerical records.
• Proficiency with standard office equipment (printer, scanner, fax, phone, etc.).
• Strong organizational, human relations, and communication abilities.

Responsibilities

• Responds to information requests from the public, parents, staff, and others.
• Answers routine questions and directs callers/visitors to appropriate staff or location.
• Prepares routine correspondence, logs, forms, invoices, and reports for accuracy.
• Receives, sorts, and distributes mail and deliveries.
• Files electronic and hard-copy documents alphabetically or numerically.
• Performs basic data entry and generates routine reports from databases.
• Monitors calendars for staff, schedules appointments, and maintains files.
• Supports library clerical tasks and helps users locate materials.

Skills

Office administration

Computer literacy

Writing / memos

General office equipment

Organization & communication

Education

High School Diploma or GED

Job description

Job Overview

This is general clerical and administrative support work performed in a school. An employee in this class performs routine to varied office operations requiring general office skills. Assignments typically consist of one or more standard office operations such as phone and visitor reception work, file maintenance, data entry including routine database maintenance, keyboarding including word processing of common office/business documents, mail processing, library clerical work, and similar tasks that are quickly learned on the job. Assignments are generally limited in scope, contain fairly routine tasks, and are performed within a procedural framework established by a higher-level employee.

Roles And Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Responds to request for information made from the public, parents, staff, and or other interested parties.
• Answers routine questions; directs callers/visitors to appropriate location or staff member.
• Prepares a variety of routine correspondence, logs, information, paperwork, invoices, forms and or other related information to ensure accuracy and completeness.
• Receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
• Files electronic and hard copy documents alphabetically, numerically, or by other prescribed methods established with filing systems.
• Performs routine database maintenance duties including entering data into computerized database programs and systems, editing and correcting data; may produce reports, lists, summaries and other documents that are printed out and distributed.
• Reviews and maintains calendars for school staff; schedules appointments and or meetings; updates bulletin boards; maintains reference files/materials/logs, and other office records.
• May notify central office staff, school staff, and other parties of informational matters requiring their attention.
• Supports library clerical work including managing library materials; maintaining current records; printing overdue notices; assists library users in locating materials and using equipment such as readers, projectors, index files, card catalogs, and computers.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High School Diploma or GED required

Experience

NA

Licenses and Certifications

NA

Skills

Knowledge, Skills and Abilities

• High School Diploma or GED required
• Working knowledge of general English vocabulary, spelling, and arithmetic; working knowledge of modern office equipment, practices and procedures
• Ability to compose routine memoranda and letters from general instruction; maintain clerical records and prepare routine reports from such records
• Ability to operate a computer, printer, scanner, fax machine, phone system, shredder and other general office equipment
• Good organizational, human relations, and communication skills

Physical Requirements

The following provides a brief description of physical requirements for this position: While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Principal

FLSA Status: Non-Exempt

Months/Days/Hours: 10 months/201 days, 7 hours per day

Salary Level:Universal/Scale B.1 - Non-Exempt Level 4

Salary Scale: https://www.lcps.org/compensation

Salary Range:$22.47 to $23.87

Remote Work Eligible: No

Union Designation: Non-Certified