Part-Time Administrative Assistant

VHB; Montpelier (VT); On-site; USD 28,000 - 34,000; Full time

Job summary

VHB’s Winooski, Vermont office is seeking an enthusiastic, highly organized administrative professional to support our office with a wide range of tasks. The candidate should have a can-do attitude, excellent communication skills, and the ability to work independently or in a team within a fast-paced consulting firm.

This position is in office weekdays, ideally from 9AM – 2PM EST. Expect responsibilities from greeting visitors to coordinating meetings, orders for meetings, mail handling,

Qualifications

• 2-5 years of office administration experience
• High school diploma or GED

Responsibilities

• Greets visitors and makes a positive first impression of VHB
• Schedules meetings and events for a team, department, or office
• Plans, orders, and assists with food for meetings
• Processes and distributes mail. Prepares packages for pickup and delivery
• Maintains office supply inventory
• Answers and transfers phone calls. Relays messages as needed
• Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory, and coordinating vendor payments
• Performs other administrative duties as assigned
• Assists with new employee preparation
• Performs administrative duties (e.g., data entry, filing, photocopying)
• Assists with fleet management
• Participates in professional and personal development aligned with career goals
• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures

Job description

ABOUT THE POSITION

VHB’s Winooski, Vermont office has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team. The position provides support to our office with a wide range of tasks from day to day. The ideal candidate should possess a “can-do” attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast paced deadline-oriented consulting firm. Candidates should be proactive with an ability to prioritize tasks and anticipate needs. Position includes opportunities for personal and professional development and growth in joining VHB’s fastest growing office on the east coast.

This position is required to be in office weekdays, ideally from 9AM – 2PM EST.

Responsibilities

• Greets visitors and makes a positive first impression of VHB. Informs employees of the visitor’s arrival. Assists and directs visitors to appropriate meeting location.
• Schedules meetings and events for a team, department, or office.
• Plans, orders, and assists with food for meetings.
• Processes and distributes mail. Prepares packages for pickup and delivery.
• Maintains office supply inventory.
• Answers and transfers phone calls. Relays messages as needed.
• Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory, and coordinating vendor payments.
• Performs other administrative duties as assigned.
• Assists with new employee preparation.
• Performs administrative duties (e.g., data entry, filing, photocopying).
• Assists with fleet management.
• Participates in professional and personal development aligned with career goals.
• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

Qualifications

• 2-5 years of office administration experience
• High school diploma or GED

Our best estimate of the hourly pay for this position located in Vermont is $20.00-$25.00. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.

Building What’s Next, Together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When You Join VHB, You’ll Find

• Meaningful work on complex projects with real community impact
• A collaborative, inclusive culture that values curiosity and shared success
• Support to grow your skills and lead through change
• Learning and development supported by evolving tools and technologies, including AI
• Best-in-class benefits and a flexible, hybrid work environment

We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.