Part Time Administrative Assistant

640 UHY Advisors Great Lakes, Inc.; Kalamazoo (MI); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Collaborative work environment

Competitive compensation

Comprehensive health benefits

Generous PTO

Job summary

640 UHY Advisors Great Lakes, Inc. is looking for an experienced Administrative Assistant II to provide essential administrative support. You will manage correspondence, schedule appointments, and maintain records to ensure efficiency in the office environment.

The ideal candidate will have a high school diploma and 1-2 years of experience, proficient in MS Office tools. Enjoy a positive work environment with attractive compensation packages and comprehensive benefits including health insurance and 401(k).

Qualifications

• 1-2 years of relevant experience.
• Proficient in using office software and tools, including MS Office Suite.

Responsibilities

• Manage and prioritize incoming communications.
• Draft and edit correspondence, memos, and reports.
• Maintain accurate records and databases.
• Schedule and coordinate appointments and meetings.
• Serve as a point of contact for staff and stakeholders.
• Coordinate office supplies and equipment.
• Support special projects and initiatives.

Skills

Organizational skills

Attention to detail

Multitasking

Customer service

Proficiency in MS Office Suite

Education

High School Diploma or equivalent

Tools

Engagement Software

CCH Prosystem FH

Axcess Tax

Axcess Document

Axcess Workstream

Maconomy

Safesend

Job description

JOB SUMMARY

As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.

RESPONSIBILITIES

• Manage and prioritize incoming communications, including emails, phone calls, and mail.
• Draft and edit correspondence, memos, reports, and other documents.
• Maintain accurate records and databases, ensuring data integrity and confidentiality.
• Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences.
• Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service.
• Coordinate office supplies and equipment, ensuring availability and functionality.
• Support special projects and initiatives as assigned.
• Assemble and process tax returns, payroll returns, and tax notices.
• Create workstreams.
• Add documents to online document retention system.
• Scan and check other admin works to ensure accuracy among all programs.
• Format financial statements and proposals.

SUPERVISORY RESPONSIBILITIES

None.

WORK ENVIRONMENT

Work is conducted in a professional office environment with minimal distractions.

PHYSICAL DEMANDS

Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time.

TRAVEL

Travel required.

REQUIRED EDUCATION AND EXPERIENCE

High School Diploma (or GED or High School Equivalence Certificate) and 1–2 years of relevant experience. Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint).

PREFERRED EDUCATION AND EXPERIENCE

Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.

BENEFITS

• POSITIVE WORK ENVIRONMENT – Enjoy a collaborative and supportive work environment where teamwork is valued.
• ATTRACTIVE COMPENSATION PACKAGES – Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.
• COMPREHENSIVE BENEFIT PACKAGE – Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.