Part Time Administrative Assistant

UHY-US; Kalamazoo (MI); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Group health insurance

Dental and vision coverage

401(k) retirement plans

Generous paid time off (PTO) allowances

Job summary

UHY-US is seeking an Administrative Assistant II to provide crucial administrative support within a professional office environment in Kalamazoo, Michigan. The role includes managing correspondence, scheduling meetings, and assisting in various office tasks, contributing to overall efficiency.

Key responsibilities involve processing tax documents, maintaining records, and providing exceptional customer service to internal and external stakeholders. The position offers an attractive compensation package and comprehensive employee benefits.

Qualifications

• 1–2 years of relevant experience in an administrative role.
• Proficient in using office software, specifically MS Office Suite.

Responsibilities

• Provide essential administrative support to the organization.
• Manage and prioritize incoming communications.
• Maintain accurate records and databases.
• Schedule and coordinate appointments and meetings.
• Assemble and process tax returns and other documents.

Skills

Organizational skills

Attention to detail

Multitasking

Customer service

Education

High School Diploma (or GED)

Tools

MS Office Suite

Engagement Software

CCH Prosystem FH

Axcess Tax

Axcess Document

Axcess Workstream

Maconomy

Safesend

Job description

Job Summary

As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.

Administrative Support

• Manage and prioritize incoming communications, including emails, phone calls, and mail
• Draft and edit correspondence, memos, reports, and other documents
• Maintain accurate records and databases, ensuring data integrity and confidentiality

Calendar Management And Scheduling

• Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences

Office Support

• Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
• Coordinate office supplies and equipment, ensuring availability and functionality
• Support special projects and initiatives as assigned

Production Responsibilities

• Assembling and processing tax returns, payroll returns, and tax notices
• Creating workstreams
• Adding documents to online document retention system
• Scan checking other admin works to ensure accuracy among all programs
• Formatting financial statements and proposals

Supervisory Responsibilities

• None

Work Environment

• Work is conducted in a professional office environment with minimal distractions

Physical Demands

• Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
• Must be able to lift up to 25 pounds at a time

Travel Required

• No

Required Education And Experience

• High School Diploma (or GED or High School Equivalence Certificate)
• 1–2 years of relevant experience
• Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred Education And Experience

• Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.

What We Offer

POSITIVE WORK ENVIRONMENT

Enjoy a collaborative and supportive work environment where teamwork is valued.

Attractive Compensation Packages

Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.

COMPREHENSIVE BENEFIT PACKAGE

Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.