Payroll and HR Assistant (Financial Administration Coordinator)

Indiana University Bloomington; Bloomington (IN); Presencial; USD 42.000 - 44.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Comprehensive medical and dental

Health savings account contributions

Flexible spending accounts

Life insurance and disability coverage

Retirement plan with IU contributions

Tuition subsidy for employees

Descripción de la vacante

Indiana University Bloomington is seeking a detail-oriented administrator to coordinate hiring for students and staff, manage payroll, and ensure policy compliance on the Bloomington campus. You will handle background checks, I-9s, work authorizations, and academic appointments, while supporting timekeeping and reporting in IU systems.

The role requires strong communication, organization, and data-entry skills, plus the ability to work in a fast-paced environment.

Formación

• High school diploma or equivalent (GED/HSED).
• Associate's degree preferred.
• 2 years of relevant experience.
• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• General knowledge of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows and data entry.
• Proficiency with standard Office software.

Responsabilidades

• Under moderate supervision, performs financial and administrative tasks.
• Processes documents into university systems and verifies accuracy.
• Maintains records of financial transactions and prepares reports.
• Audits payroll and ensures timely payments.
• Responds to inquiries regarding policies and procedures.
• Acts as a liaison to department and other divisions.

Conocimientos

Communication

Professionalism

Time management

Attention to detail

Adaptability

IU systems knowledge

Data entry

Office software

Educación

High school diploma

Associate's degree

Herramientas

KFS

HRMS

SIS

Descripción del empleo

Department Specific Responsibilities

• Coordinates, processes, verifies, and maintains all aspects of hiring for students and staff: background checks, I-9 verifications, student academic appointments, work authorizations, work study.
• Issues all eDocs associated with position, changes with work areas, hourly wage increases, funding changes and reports to changes.
• Manages payroll, Paid Time Off (PTO) reporting, and audits timekeeping records and payroll reports to identify errors and ensure compliance with policies and deadlines.
• Handles all aspects of student academic appointments including coordinating contracts, entering fee remissions in Student Information Systems (SIS).
• Issues graduate student fellowships and work with international students on visa questions and applying for social security number.
• Process hourly appointments for undergraduate teaching assistants (UTA).
• Assists with scanning documents and manage filing system, recording keeping for payroll documents.
• Helps employees understand payroll information, including deductions, taxes, benefits, and payroll calendar.
• Responds to employees' inquiries and requests and explains policies and procedures.

General Responsibilities

• Under moderate supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Processes documents into the university's central information systems (Travel, Kuali Financial Systems (KFS), Human Resource Management System (HRMS), etc.) and verifies that information is correct. Investigates and resolves discrepancies in financial documents.
• Maintains records of financial transactions, compiles data, and prepares reports.
• Verifies accuracy of adjustments to payroll including supplements and garnishments. Audits, coordinates, and processes payroll; verifies accuracy of payroll information.
• Confirms available accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures.
• Serves as a liaison to department and/or other university divisions.
• May provide guidance to lower-level employees on their day-to-day work.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED.)

Preferred

• Associate's degree.

WORK EXPERIENCE

• 2 years of relevant experience.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills; ability to reconcile accounts.
• Prior demonstrated ability to apply concepts and policies to daily work functions.
• Good oral and written communication skills.
• Ability to clearly present material and make it accessible to a specific audience.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

Salary $42,350 - $44,350 annually

Benefits

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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