Part-Time Administrative Assistant

Beacon Hill; Center (IN); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Federal and state leave programs

Job summary

A staffing solutions company is seeking a reliable Onsite Site Representative (OSR) to oversee a long-term construction project in Lebanon, IN. This role involves managing worker onboarding, access control, and reporting. Candidates should be detail-oriented, capable of working independently, and comfortable in a dynamic environment. Strong computer skills and a bilingual ability in English and Spanish are preferred. The position requires both administrative and fieldwork, fostering direct interaction with workers throughout the day.

Qualifications

• Experience with data-entry systems and navigating multiple platforms.
• Ability to work independently and take initiative.
• Strong typing accuracy and detail orientation.

Responsibilities

• Support daily worker intake and manage access control processes.
• Create and manage worker profiles and distribute site badges.
• Conduct daily orientations for new workers.
• Troubleshoot with remote support as needed.
• Lead daily orientations for new workers.
• Enter and review data with accuracy.
• Pull reports and assist with light admin tasks.

Skills

Detail-oriented

Bilingual (English and Spanish)

Customer-service oriented

Strong computer skills

Independent worker

Tools

Data-entry systems

Access control technology

Job description

We’re looking for a reliable, detail-oriented Onsite Site Representative (OSR) to support a long-term construction project in Lebanon, IN. This is a highly visible, onsite role where you’ll be the go-to person for worker onboarding, badging, and access control. If you’re calm under pressure, comfortable working independently, and enjoy interacting with a wide range of personalities, this could be a great fit.

What You’ll Be Doing

As the OSR, you’ll play a critical role in keeping the site running smoothly by supporting daily worker intake and site access. Responsibilities include:

• Creating and managing worker profiles
• Printing, tagging, and distributing site badges
• Managing access control systems (badge scanners, turnstiles, handheld devices)
• Performing light troubleshooting with remote support
• Supporting daily orientations for new workers
• Entering and reviewing data with strong accuracy and attention to detail
• Pulling basic reports, time records, and assisting with light administrative tasks as needed

You’ll work closely with a remote leadership team but will be independently managing the site day-to-day, so confidence and accountability are key.

Work Environment

• Fully onsite at an active construction project
• Combination of trailer-based admin work and walking the site
• Requires standing, walking, bending, stooping, and lifting up to 25 lbs
• Must be comfortable navigating uneven terrain
• PPE required when outdoors (hard hat, proper safety gear provided)
• Casual dress in trailer (jeans, t-shirt, sneakers acceptable)

This is not a desk-only role - you’ll be moving around and engaging with workers throughout the day.

Who We’re Looking For

The most successful OSRs are dependable, composed, and people-focused. You’ll do well in this role if you are:

• Bilingual in English and Spanish (Nice to have)
• Reliable, punctual, and committed to long-term work
• Comfortable working independently and taking initiative
• Calm, professional, and levelheaded in fast-paced or high-pressure environments
• Customer-service oriented and able to communicate with many personality types
• Detail-oriented with strong computer skills
• Confident using data-entry systems and navigating multiple platforms

Technology & Systems

You’ll be working in systems that include:

• Data-entry-heavy platforms requiring strong typing accuracy
• Interactive onboarding tools where workers input their own information
• Access control and badging technology

Being computer‑savvy and adaptable is essential.

Additional Information

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever-changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)