Part-Time Undergraduate Student Office Assistant, 21st Century Scholars Program

Indiana University; Bloomington (IN); On-site; USD 15,000 - 18,000; Part time

Benefits offered by this job

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program

Job summary

Indiana University Bloomington is seeking a part-time Undergraduate Student Office Assistant for the 21st Century Scholars Program. You will help monitor study areas, manage attendance, and assist with office tasks in a busy student services environment.

Responsibilities include answering phones, handling basic information requests, scanning materials, and supporting event promotion while maintaining FERPA confidentiality.

Qualifications

• Currently enrolled as an undergraduate student at Indiana University Bloomington.
• Maintains good academic standing for the duration of employment.

Responsibilities

• Monitors student activity in designated study areas to ensure academic engagement.
• Scans student ID cards and maintains attendance records.
• Ensures students are present during their signed-in study periods.
• Answers phones, takes messages, and provides basic information.

Skills

Self-motivated

Organized

Teamwork

Communication

Event planning

Problem-solving

Professional demeanor

Independent work

Education

Undergraduate student at Indiana University Bloomington

Tools

Microsoft Word

Excel

Job description

Students eligible for Federal Work-Study are encouraged to apply. Go to your Student Center account in OneIU to Financials to accept your award.

21ST CENT SCHOLARS (BL-TFSS-IUBLA)

The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.

Founded in 1995, the IU 21st Century Scholars Program (IUB21CS), is the oldest and largest student support services department in the State of Indiana. The IUB21CS provides financial and academic resources to support, retain, and graduate thousands of 21st Century Scholars recipients at Indiana University Bloomington (IUB). As an IU 21st Century Scholar, access is granted to the academic guidance, mentoring, and advocacy support needed to achieve full potential at IUB. The IUB21CS is ranked #1 in Indiana for the number of students receiving the 'first-dollar, full-tuition, need-based Indiana 21st Century Scholarship at any 4-year public or private university.

The Undergraduate Student Office Assistant supports the 21st Century Scholars Program by helping maintain a productive and supportive academic environment for scholars. This role involves both independent and supervised tasks, with a primary focus on monitoring student participation in designated study areas and secondary responsibilities in general office support.

Department-Specific Responsibilities

• Monitors student activity in assigned study table areas to ensure academic engagement.
• Scans student identification cards and maintain accurate attendance records.
• Ensures students remain present and active during their signed-in study periods.
• Answers telephones, take messages, and provide basic information as needed.
• Assists with scanning printed materials into electronic formats.
• Supports the promotion of program events through various communication channels.
• Maintains confidentiality and adhere to FERPA guidelines at all times.
• Arrives on time and be dependable for all scheduled shifts.
• Performs other duties as assigned by program staff.

EDUCATION

Required

• Currently enrolled as an undergraduate student at Indiana University Bloomington.
• Good Academic standing for the duration of employment.

SKILLS

Required

• Self-motivated, organized, and responsible.
• Able to work effectively both independently and as part of a close-knit team.
• Comfortable interacting and communicating with individuals from a wide variety of backgrounds and perspective.
• Interest in event planning, outreach, and marketing.
• Proficient in common office software, including Microsoft Word and Excel.
• Strong problem-solving and decision-making abilities.
• Excellent organizational, written, and verbal communication skills.
• Maintains a professional and approachable demeanor.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Students with work-study eligibility will be prioritized.

The Office of Student Life is committed to helping students build career readiness and workforce skills. Student employment offers practical experience to apply learning, build real-world skills, and develop competencies valued by employers. Each role supports National Association of Colleges and Employers (NACE) Career Competencies, with emphasis on those most relevant to the position:

• Career and Self-Development
• Communication
• Critical Thinking
• Leadership
• Professionalism
• Teamwork
• Technology

These are transferable workforce skills you can add to your resume and use in any career path. Learn more about the NACE Career Competencies.

Bloomington, Indiana

This is an in-person position

$12.00 an hour

10-15 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Student Employee

Click here to learn more about Indiana University's Job Framework.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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