Part-Time Administrative & Accounting Assistant

ADP, Inc.; Cheyenne (WY); On-site; USD 19,000 - 28,000; Part time

Job summary

MAGIC CITY ENTERPRISES seeks a part-time Business Services Assistant in Cheyenne, WY to support the business services department with data tracking, accounts payable/receivable, and filing. You will also handle phone calls and basic accounting entries while maintaining organization and confidentiality.

The ideal candidate has a high school diploma (college accounting coursework preferred), about two years of accounting/invoice coding experience, strong MS Office skills, and excellent

Qualifications

• High School education or equivalent. Prefer college level accounting course work.
• Two years’ experience in accounting/ invoice coding. Prefer Fund account coding experience
• Knowledgeable about people with developmental disabilities.
• Exceptional organizational skills
• Fluency in Microsoft Office 365, MS Excel and MS Word.
• Experience with electronic document filing.
• Prior use of Adobe software preferable.
• Great verbal and written communication skills.
• Valid Wyoming driver’s license and insurable.

Responsibilities

• Scanning, copying, and electronic filing.
• Places and receives phone calls for the Business Services Department.
• Entering accounts payable invoices. Generating account receivable invoices.
• Entering bank deposits into accounting system.
• Serve as a good role model to persons-served, program staff, and any other internal or external contacts, including modeling a positive attitude when representing the company and/or its programs.
• Coordinate and track MCE vehicle fleet repairs and assignments
• Maintain MCE Client files and audit for completeness.
• Coordinate and send monthly drills and inspections using assigned software.
• Keeps files up-to-date and secure; maintains confidentiality regarding all information on persons-served programming.
• Addresses agency concerns appropriately and uses grievance procedure when needed in a time of conflict.

Skills

Exceptional organizational skills

Great verbal and written communication

Confidentiality

Problem solving

Education

High School education or equivalent; college accounting coursework preferred

Two years’ experience in accounting/invoice coding

Knowledgeable about people with developmental disabilities

Tools

Microsoft Office 365

MS Excel

MS Word

Job description

MAGIC CITY ENTERPRISES seeks a part-time Business Services Assistant in Cheyenne, WY to support the business services department with data tracking, accounts payable/receivable, and filing. You will also handle phone calls and basic accounting entries while maintaining organization and confidentiality.

The ideal candidate has a high school diploma (college accounting coursework preferred), about two years of accounting/invoice coding experience, strong MS Office skills, and excellent