Part-Time Admin & Scheduling Lead for Care Community

McCarthy Stone; Kenilworth (NJ); On-site; USD 14,980,000 - 16,441,000; Part time

Benefits offered by this job

20 days holiday + bank holidays (pro‑r

Life insurance and company pension

24/7 Employee Assistance Program

Discounts on McCarthy & Stone homes

Guest suites across UK developments

Gift card discounts

Job summary

McCarthy & Stone is hiring a proactive Administrator to support the Wilton Court community in Kenilworth. The role focuses on diary management, invoicing, rostering, and general administrative tasks alongside the Estate Manager.

We offer a competitive hourly rate, flexible 12.5 hours per week, and a permanent contract with benefits including holidays, life insurance, pension, and employee support services.

Qualifications

• Proven experience in an administrative role and office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
• Strong organization to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Previous experience in a care or residential setting.
• Knowledge of invoicing and financial procedures.
• Experience with rostering and scheduling systems.

Responsibilities

• Diary & Calendar Management: Coordinate appointments, meetings, and events for the Estate Manager and team.
• Invoicing & Financial Administration: Prepare, issue, and track invoices; manage petty cash and financial records.
• Rostering & Scheduling: Oversee staff rotas and staffing coverage.
• Communication & Correspondence: Handle emails, phone calls, and postal mail.
• Document Management: Maintain physical and digital files per data protection regulations.
• General Administrative Support: Order supplies, manage office equipment, and support team projects.

Skills

Administrative experience

Organizational skills

Communication skills

Attention to detail

Independent and team work

Care/residential setting experience

Invoicing procedures

Rostering systems

Tools

Microsoft Office

Accounting software

Job description

McCarthy & Stone is hiring a proactive Administrator to support the Wilton Court community in Kenilworth. The role focuses on diary management, invoicing, rostering, and general administrative tasks alongside the Estate Manager.

We offer a competitive hourly rate, flexible 12.5 hours per week, and a permanent contract with benefits including holidays, life insurance, pension, and employee support services.