Part-Time Admin & Events Coordinator

Downtown Wheaton Association; Wheaton (IL); On-site; USD 18,000 - 26,000; Part time

Job summary

Downtown Wheaton Association is seeking an Administrative & Operations Assistant to support the DWA office and staff, handling tasks from data entry and filing to gift card processing, calendar management, mailings, and event assistance. The role often requires evening and weekend support for DWA events.

This part-time position (15–20 hours weekly, Tue–Thu 10 a.m.–4 p.m.) is on-site at 206 N. Main Street, Wheaton, IL, and pays $16 per hour.

Qualifications

• Strong communication, writing, and grammar skills.
• Strong administration and organizational skills.
• Comfortable working in a fast-paced environment.
• May be required to lift/stand/take an active role at events.

Responsibilities

• Take ownership of administrative and office needs for the DWA and staff.
• Manage general email inbox and respond or forward inquiries.
• Process gift card sales directly with customers by phone or email.
• Update the website calendar and events page.
• Respond to social media messages professionally.
• Deposit checks and communicate with the Bookkeeper.
• Distribute mail and handle outgoing mail for the organization.
• Assist with calendar management and volunteer program.

Skills

Communication

Writing

Grammar

Administrative skills

Organizational skills

Fast-paced environment

Job description

Downtown Wheaton Association is seeking an Administrative & Operations Assistant to support the DWA office and staff, handling tasks from data entry and filing to gift card processing, calendar management, mailings, and event assistance. The role often requires evening and weekend support for DWA events.

This part-time position (15–20 hours weekly, Tue–Thu 10 a.m.–4 p.m.) is on-site at 206 N. Main Street, Wheaton, IL, and pays $16 per hour.