Part-Time Admin Assistant — New Americans Initiative

YMCA of Greater New York; New York (NY); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Retirement benefits

Medical

Paid time off

Free YMCA membership

Job summary

The YMCA of Greater New York is seeking a New Americans Initiative Administrative Assistant at the Flatbush YMCA in Brooklyn to support the New Americans Initiative programs and services with administrative duties.

You will maintain filing systems, manage inventories, and support data reporting across systems such as ASISTS, DYCD Connect, AS400, and Salesforce, while communicating with participants and helping recruit volunteers.

Qualifications

• High School Diploma/GED required; Bachelor’s preferred in education, social work, mental health, or related field.
• Minimum of two years of administrative experience.
• Bilingual preferred.
• Knowledge of adult literacy, immigration legal services, and case management is a plus.
• Proficiency in Microsoft Office and Excel; familiarity with Windows-based apps and databases.
• Ability to work well in a team, be self-starting, highly organized, patient, and able to relate to diverse populations.

Responsibilities

• Maintain filing and administrative systems; manage inventory and purchases; handle reports and document updates.
• Keep program flyers, marketing materials, class schedules, and the NAI website current.
• Maintain internal case files (intake, goals, outcomes, attendance) and upload supporting docs to portals.
• Data entry in ASISTS, DYCD Connect, AS400, and Salesforce; prepare program reports for internal, city, and state use.
• Communicate with participants; schedule appointments; draft letters and correspondence.
• Assist with recruiting and supporting volunteers; assist with reporting to funders and student data tracking.

Skills

Administrative experience

Bilingual

Team player

Education

High School Diploma/GED

Bachelor’s degree in education, social work, mental health, or a relevant field

Tools

ASISTS

DYCD Connect

AS400

Salesforce

Microsoft Office

Job description

The YMCA of Greater New York is seeking a New Americans Initiative Administrative Assistant at the Flatbush YMCA in Brooklyn to support the New Americans Initiative programs and services with administrative duties.

You will maintain filing systems, manage inventories, and support data reporting across systems such as ASISTS, DYCD Connect, AS400, and Salesforce, while communicating with participants and helping recruit volunteers.