New Americans Initiative Administrative Assistant (Flatbush YMCA)

YMCA of Greater New York; New York (NY); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Retirement benefits

Medical

Paid time off

Free YMCA membership

Job summary

The YMCA of Greater New York is seeking a New Americans Initiative Administrative Assistant at the Flatbush YMCA in Brooklyn to support the New Americans Initiative programs and services with administrative duties.

You will maintain filing systems, manage inventories, and support data reporting across systems such as ASISTS, DYCD Connect, AS400, and Salesforce, while communicating with participants and helping recruit volunteers.

Qualifications

• High School Diploma/GED required; Bachelor’s preferred in education, social work, mental health, or related field.
• Minimum of two years of administrative experience.
• Bilingual preferred.
• Knowledge of adult literacy, immigration legal services, and case management is a plus.
• Proficiency in Microsoft Office and Excel; familiarity with Windows-based apps and databases.
• Ability to work well in a team, be self-starting, highly organized, patient, and able to relate to diverse populations.

Responsibilities

• Maintain filing and administrative systems; manage inventory and purchases; handle reports and document updates.
• Keep program flyers, marketing materials, class schedules, and the NAI website current.
• Maintain internal case files (intake, goals, outcomes, attendance) and upload supporting docs to portals.
• Data entry in ASISTS, DYCD Connect, AS400, and Salesforce; prepare program reports for internal, city, and state use.
• Communicate with participants; schedule appointments; draft letters and correspondence.
• Assist with recruiting and supporting volunteers; assist with reporting to funders and student data tracking.

Skills

Administrative experience

Bilingual

Team player

Education

High School Diploma/GED

Bachelor’s degree in education, social work, mental health, or a relevant field

Tools

ASISTS

DYCD Connect

AS400

Salesforce

Microsoft Office

Job description

Part-Time / Regular

$19.82 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Flatbush YMCA is seeking a New Americans Initiative Administrative Assistant who will be responsible for administrative and general office functions, to support the quality and functionality of the New American Initiative programs and services.

Key Responsibilities

• Ensure the functionality of the NAI office by maintaining effective filing and administrative systems, managing office inventory and purchases, managing participant use of laptops and ensuring daily inventory is conducted, preparing internal and external reports, and updating documents as necessary.
• Maintain up-to-date program flyers, marketing materials, class schedules, and the New Americans Initiative website.
• Maintain internal case files, including, but not limited to, intake, goals and outcomes, pre-and post-testing, attendance, and case notes, and ensure that supporting documentation is scanned and uploaded into the appropriate data portals.
• Support with data input in all data systems, including ASISTS (Adult Student Information and Technical Assistance), DYCD Connect, AS400, and/or Salesforce, and use databases to prepare program reports for internal, city, and state use.
• Communicate with participants, including providing program information, scheduling appointments, and drafting letters and other correspondence, as necessary.
• Assist with the recruitment and support of volunteers.
• Assist with reporting to government and private funders, tracking and reporting student data and achievement results.

Additional Responsibilities

• Model the best practices of hospitality and positive culture.
• This position supports all aspects of programming, including, but not limited to, community outreach, recruitment, and participant outreach.
• Work enthusiastically as part of a team.
• Actively participate in training sessions, designated meetings, and special events.

Desired Skills & Experience

• High School Diploma/GED required. Bachelor’s degree in education, social work, mental health, or a relevant field is preferred.
• Minimum of two (2) years of administrative experience.
• Bilingual preferred.
• Knowledge of principles and practices related to adult literacy and civic education, immigration legal services, and case management, preferred.
• Knowledge of Microsoft Office including Excel and working knowledge of Microsoft Suite.
• Knowledge of Windows-based computer applications and database management.
• Must be willing to work as part of a team and be able to establish positive relationships with participants, the community, collaborators, and partnerships.
• Must be a self-starter, highly organized, patient, and able to work well with others.
• Ability and interest in working with diverse populations.

Benefits

• The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

Flatbush YMCA

Brooklyn, NY

EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE

Auxiliary aids and services are available upon request to individuals with disabilities