Part-Time Accounts Payable Specialist (On-Site)

FirstService Residential; Bushkill Township (PA); On-site; USD 28,000 - 33,000; Part time

Job summary

FirstService Residential in Pennsylvania seeks a part-time on-site Accounts Payable Associate to support our AP department. This role covers about 20 hours per week and requires on-site work to ensure accurate and efficient operations.

The position involves vendor setup, invoice matching, tax calculations, recordkeeping, and internal controls, with the Accounting Manager's assistance on schedules and reconciliations.

Qualifications

• Minimum high school diploma or equivalent; associate degree preferred.
• Experience in accounts payable processing and basic bookkeeping knowledge.
• Familiarity with accounting software and Avid is a plus.
• Strong attention to detail and interpersonal skills.
• Proficiency in MS Office (Excel, Outlook).

Responsibilities

• Oversee vendor setup, compliance, and maintenance. Act as primary point of contact for vendor inquiries; ensure professional and timely communication.
• Oversee invoice matching, approvals, and posting to the correct general ledger accounts.
• Calculate and pay monthly PA sales and use taxes.
• Audit and process credit card bills and transactions.
• Maintain accounts payable records, including digital and physical filing and documentation.
• Maintain and strengthen internal controls, ensuring compliance with company policies and accounting standards.
• Assist the Accounting Manager with preparation of accounts payable schedules, reconciliations, and special projects, and assume other ad hoc administrative tasks as needed.

Skills

Attention to detail

Communication skills

Critical thinking

Interpersonal skills

Microsoft Office

Education

High school diploma

Associate degree preferred

Tools

Avid accounting software

Job description

FirstService Residential in Pennsylvania seeks a part-time on-site Accounts Payable Associate to support our AP department. This role covers about 20 hours per week and requires on-site work to ensure accurate and efficient operations.

The position involves vendor setup, invoice matching, tax calculations, recordkeeping, and internal controls, with the Accounting Manager's assistance on schedules and reconciliations.