Part-Time Accounts Payable & Office Support Specialist

C001 New Jersey Institute of Technology; United States; On-site; USD 36,000 - 52,000; Part time

Job summary

The New Jersey Institute of Technology (NJIT) is seeking a part-time Office and Accounts Payable Support to assist central staff, cover the reception desk, and manage office operations. You will handle purchase requisitions in Workday, process invoices, and ensure compliance with university policies.

Responsibilities include coordinating with Purchasing and Accounts Payable, maintaining records, and supporting procurement activities for contracts and projects.

Qualifications

• Associate degree in a related business field or 3–5 years of AP/administrative experience.
• Strong proficiency in Microsoft Office; experience with Workday ERP, SharePoint and Adobe is a plus.
• Excellent written and oral communication, time management and ability to manage multiple priorities.

Responsibilities

• Provide administrative support to central staff and office coverage.
• Maintain office inventory, supplies, and equipment; coordinate repairs.
• Enter purchase requisitions into Workday and process invoices for payment.
• Review invoices for compliance with procurement policies.
• Coordinate with staff, Purchasing, Accounts Payable and vendors.
• Assist with maintenance of finance and administration records.

Skills

Word

Excel

Outlook

Teams

Time management

Organizational skills

Communication skills

Problem-solving

Education

Associate degree in business

Tools

Workday ERP

SharePoint

Adobe

PDF forms

Job description

The New Jersey Institute of Technology (NJIT) is seeking a part-time Office and Accounts Payable Support to assist central staff, cover the reception desk, and manage office operations. You will handle purchase requisitions in Workday, process invoices, and ensure compliance with university policies.

Responsibilities include coordinating with Purchasing and Accounts Payable, maintaining records, and supporting procurement activities for contracts and projects.