Part-time Office and Accounts Payable Support

North Jersey Transportation Planning Authority, Inc.; Newark (NJ); On-site; USD 36,000 - 52,000; Part time

Job summary

North Jersey Transportation Planning Authority, Inc. is seeking a Part-time Office and Accounts Payable Support professional in Newark, NJ.

The role involves providing administrative support to central staff, covering the reception desk, and assisting with office management tasks.

Qualifications

• Provide administrative support to central staff.
• Assist with office reception coverage and other duties as required.
• Maintain office inventory and supplies, and office equipment.
• Coordinate with staff, vendors, and building management on office-related tasks.
• Assist with reviewing and processing invoices for payment.

Responsibilities

• Provide administrative support to central staff.
• Cover reception desk and related duties as needed.
• Maintain office inventory and supplies.
• Coordinate with building management on space maintenance.

Skills

Administrative support

Accounts payable

Office management

Invoice processing

Tools

Workday

Job description

Part-time Office and Accounts Payable Support

One Newark Center, 1085 Raymond Blvd., 17th Floor, Newark, NJ 07102

NJTPA Open Position

Posted 2 weeks ago

Compensation: $32.00 per hour

Provide administrative support to central staff and perform a variety of administrative duties for the office as needed, including providing coverage to the office reception desk and other duties as required.

Provide Office Management support, including maintaining office inventory, ordering supplies, maintaining office equipment, maintaining office storage and files and other duties as required.

Work with building management on maintenance of office space, including coordination and scheduling repairs.

Enter purchase requisitions into Workday for procurement of goods and services. Receive, track, log and process invoices for payment. Review invoices for compliance with university, NJTPA and federal procurement policies.

Coordinate with staff, NJIT Purchasing, Accounts Payable and vendors to track purchases, receipt of goods and services, invoices and payments.

Assist finance account managers with receiving and logging contractual and subrecipient invoices. Assist with review of supporting documentation and invoice payment processing.

Assist with entering purchase requisitions for contractual projects as needed.

Assist with maintenance of finance and administration departmental records including scanning, filing, organizing and archiving.