Accounts Payable Clerk

TEDCO Mechanical; Deer Park (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A family office is seeking an experienced Accounts Payable Clerk to handle transactions, process invoices, and ensure accuracy in financial documents. The role demands strong analytical skills, communication abilities, and proficiency in accounting software like Quickbooks. The ideal candidate must be detail-oriented and possess high integrity while working closely with owners and team members.

Responsibilities

• Post business transactions and process invoices.
• Verify financial data for maintaining accounts payable records.
• Ensure accuracy of financial documents for auditing.
• Maintain records of outstanding payables.
• Clarify questionable invoice items or signatures.
• Reconcile bank statements and input daily bookkeeping.

Skills

Analytical skills

Computation skills

Leadership abilities

Written and oral communication skills

Problem solving skills

Proficiency in accounting software (Quickbooks)

Ability to work with owners and other team members

Detail-oriented with a high level of accuracy and integrity

Job description

Family office is seeking an experienced, energetic, detail-oriented Accounts Payable Clerk.

Responsibilities / Duties:

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
• Provide other clerical support necessary to pay the obligations of the organization
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of an organization's financial documents for payment, auditing and tax purposes
• Protect businesses against unintentional overpayment
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Clarify any questionable invoice items, prices or receiving signatures
• Assemble and review invoices to be completed for payment
• Maintain copies of vouchers, invoices or correspondence necessary for files
• Type periodic reports and other records
• Obtain proper information and/or data regarding invoice payments
• Check vendor files for any previous payments and assign voucher numbers
• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
• Reconcile bank statements
• Input daily bookkeeping and record keeping
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendor

Qualifications / Skills

• Analytical skills
• Computation skills
• Leadership abilities
• Written and oral communication skills
• Problem solving skillsProficiency in accounting software (Quickbooks)
• Ability to work with owners and other team members
• Detail-oriented with a high level of accuracy and integrity.